Administrator (Wellington)
About this role
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DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA
UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE
Who we are | Mō te tīma
At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, postgraduate qualifications and papers, and undertake a wide variety of health-based research.
We are proud to be a part of New Zealand’s first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.
Our Campus is supported by a team of highly skilled professional staff, working to deliver an unparalleled student and staff experience; this is achieved through the delivery of high quality and effective administration support to our internal and external customers.
About the role | Te mahi
Are you an exceptional administrator who wants to play a vital part in the education of New Zealand’s future health professionals and support some of New Zealand’s best health researchers? If so, this is the job for you!
In these administrator roles you will provide proactive teaching, timetabling and administrative support while becoming a trusted point of contact for a range of students, staff and visitors.
Key tasks may include:
• Providing administration support including document drafting, minute taking, and records management.
• Coordinating the rosters of students in academic and clinical settings.
• Providing teaching, timetabling, clinical placement coordination.
• Coordinating student assessments.
• Using University systems to maintain databases, extracting data, providing reports and other relevant data.
Along with excellent administration and coordination skills, a strong customer service focus is critical to success in this role.
Your skills and experience | Kā pūkeka me kā wheako
We are looking for candidates who have:
• Proven experience in a busy administration role.
• A passion for delivering exceptional assistance to customers.
• Proficiency in the Microsoft Office suite of programmes.
• Have exceptional communication skills, be a team player and a keen learner.
If you have outstanding organisation and administration skills and want to be part of a team that provides the essential administration support to our undergraduate medical degree programmes, apply now!
Further details | Pūroko
This is a fixed term (1 March 2026 to 22 January 2027), part time position based in Pōneke, Wellington.
This position is open to the successful applicant doing 22.5 (0.6 FTE) hours per week or at 34 hours (0.9 FTE) per week. Applicants are kindly requested to indicate their preferred position in their cover letter.
The appointment range for the roles is Level 4 $63,508 to $68,185. Top of Range $73,640 (pro-rata).
You must have the right to live and work in New Zealand to apply for this job.
We are also seeking candidates for Kaiwhakahaere Tari positions, which supports the implementation of our Māori Strategic Framework. If you are interested in this position, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.
The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information, please contact Matt Foster via the contact details below.
Application | Tono
To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2600146 will close Monday, 9th February 2026.
Applications may be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.
Additional Information Note: As a part-time position, the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.
Contact: Matt Foster
Position details: Administrator & Kaiwhakahaere Tari
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Wellington
What you'll do
- The role involves providing proactive teaching, timetabling, and administrative support while serving as a trusted point of contact for students, staff, and visitors. Key tasks include document drafting, minute taking, records management, and coordinating student assessments.
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