Administrator - Physician Education
About this role
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DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA
The role/Te mahi
This position plays a key role in supporting the delivery of physician education programs for medical professionals. You will help bring to life initiatives such as Royal Australasian College of Physicians (RACP) courses, Grand Rounds, and Basic Physician Training. From planning through to execution, you will ensure the administration of registrations is complete, arrange travel, and organise expenditure processes, ensuring every event runs seamlessly on the day.
You will work closely with physicians, patients, academics, administrators, and researchers to support these programs throughout the year. Precision and professionalism are essential as you correspond with internal and external stakeholders, maintain accurate databases, generate insightful reports, and process financial transactions using University systems. Beyond event coordination, you will provide general administrative support, including scheduling meetings, preparing documentation, and assisting with planning activities.
Your skills and experience/Kā pūkeka me kā wheako
This role is ideal for a true people person. Clear communication and the ability to build effective relationships are essential, as is a customer-centric approach when collaborating with diverse stakeholders.
You will have strong organisation skills and an eye for detail, along with confident coordination skills to manage enrolments, coordination, and programme activities. You will need solid technical capability across administrative systems, data management, reporting, and financial processes. Other key strengths include:
• Ability to make effective decisions when balancing multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Demonstrate independence and proactive initiative, coupled with exceptional problem-solving abilities.
• Proficiency with common office software (Word, Excel, PowerPoint) and online collaboration tools.
• Experience in event or conference management would be advantageous.
• Commitment to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
About our team/Mō te tīma
Divisional Services and Administration (DSA) is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university, our team spans every corner of the motu and fosters a strong culture of whakawhanaukataka (community). We take pride in providing confidential, high-quality secretarial and administrative services that empower our university to excel.
Further details/Pūroko
This is a permanent, part-time position (18.75 hrs) based in Ōtepoti, Dunedin.
The appointments range for this role is from $63,508 to $68,185, Top of Range $73,640
You must have the right to live and work in New Zealand to apply for this position.
The Administrator function also includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for this role is $69,931 to $80,285.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information or to discuss the roles in confidence - please contact Damian Mallon via the contact details below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2600109 will close on Sunday, 1 February 2026.
Applications may be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.
Additional Information
Contact: Damian Mallon
Position details: Administrator - Job Description
Position details: Kaiwhakahaere Tari - Job Description
Further Information: Department Website
Create an email with a link to this vacancy: Create email
Location: About Dunedin
What you'll do
- The role involves supporting the delivery of physician education programs, including managing registrations, travel arrangements, and financial processes. You will also provide general administrative support and maintain accurate databases.
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