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The Sr. Administrative Assistant offers comprehensive daily support to the University Registrar and Associate Registrars. The role involves managing communications, calendars, travel, meetings, and events, preparing reports and financial data, and delivering high-quality customer service. Key attributes for the position include strong computer skills, adaptability, confidentiality, and effective collaboration across all university levels.

Primary Responsibilities

• Deliver general clerical and administrative support, including scheduling, report preparation, and organization of meetings and events.
• Manage incoming calls, correspondence, and visitor inquiries, directing them appropriately.
• Draft departmental communications and maintain accurate records.
• Coordinate and document meetings, including taking minutes.
• Support special projects and research initiatives for the Registrar and leadership team.
• Maintain files and project documentation.
• Provide financial support, including processing payments, preparing accounting journals, and managing vendor transactions.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent
• Minimum 3–5 years of relevant experience  
• Proficiency in Microsoft Office and related applications
• Strong written and verbal communication skills
• Exceptional organizational, planning, and prioritization skills
• Demonstrated accuracy, attention to detail, and ability to meet deadlines
• Ability to maintain confidentiality and build positive working relationships

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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