Role type:  Full-Time; Fixed term to August 2026  
Faculty: Science  
Department/ School: Science Secretariat  
Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super  

• Enhance student experiences and support academic excellence   

• Apply now to contribute to seamless student lifecycle management and curriculum administration in a prestigious academic setting. 

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.  

The University of Melbourne  
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. 

Your next career opportunity: 
As a Student and Academic Services Officer, you will play a vital role in supporting the student lifecycle and curriculum administration within the Faculty of Science. You'll have the opportunity to engage with students and academic staff, ensuring the smooth delivery of programs and processes that enhance educational experiences. Your role will involve collaborating with colleagues across schools and central University services, contributing to high-quality service and effective team participation. 

Your responsibilities will include: 

• Provide administrative program support: facilitate course and subject change processes and governance operations, assist with student processes such as study abroad and exchange, advanced standing and student surveys.  

• Support student case management: contribute to special consideration and academic integrity case management processes and assist with student progress committee preparations.  

• Utilise data and systems efficiently: facilitate  results entry processes and coordinate special assessments, maintain accurate records and promplty respond to data reporting requests. 

• Engage in team collaboration: participate in team business planning, knowledge sharing andcontribute to shared priorities and continuous improvement efforts. 

You may be a great fit if: 

You are an organised and detail-oriented professional with experience in academic administration, capable of managing competing priorities while maintaining high-quality service and effective communication. 

You may also: 

• Have a relevant tertiary qualification and experience in academic administration. 

• Possess strong interpersonal and communication skills, building effective relationships. 

• Demonstrate the ability to work independently and collaboratively within a team. 

• Show competence in using digital and administrative systems, learning new platforms quickly. 

• Exhibit a commitment to high-quality service and discretion in handling sensitive information. 

For further information please refer to the attached PD.  

What we offer you!  
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:  

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being  

• Progressive, considerate leave provisions to empower your work-life balance  

• Salary packaging and access to a range of discounted services including Bupa health insurance  

• Health and well-being services including a leading Employee Assistance Program  

For more information check out our benefits page!  

Your new team – “Science Secretariat”  
The Science Secretariat is the administrative unit for the Faculty of Science and all its teaching, research and commercial activities. The Secretariat is responsible for the policy development, planning, implementation and ongoing management of Faculty programs. 

Science at Melbourne is a global leader across discovery and applied scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us. 

Be Yourself  
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. 

Find more information for applicants requiring reasonable adjustments. 

Aboriginal and Torres Strait Islander Applicants  
We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students.  
    
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] for further information and support.   

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. 
 

A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. 

 
Join Us and unlock your career potential!  
If this role is right for you, please apply with the following documents:  

• Resume  

• Cover Letter outlining your interest and experience including 

• The responses against the below 3 Selection Criteria^ (found in the Position Description)  

• Proven ability to work both independently and as part of a team, contributing to shared workflows and communicating clearly about progress or issues. 

• Strong attention to detail, with the ability to apply established processes accurately, seek clarification when required, and escalate matters appropriately within defined boundaries. 

• Demonstrated ability to manage competing priorities and meet deadlines in a busy environment while maintaining accuracy. 

Learn more about the application process, including tips and FAQs. 

For recruitment queries, email Anna at [email protected]. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. 

For job-specific queries, refer to the contact details in the Position Description. 

Applications close: January 27th at 11:55 PM; Melbourne time zone.  

Position Description: