The Tippie College of Business is now accepting applications for the role of Faculty Recruitment Specialist. This position will provide comprehensive administrative support for Faculty Affairs. This position must be able to work collaboratively across all academic and non-academic departments, job candidates, and hiring committees. This position is eligible for a combination of on-campus and remote work when feasible. Work arrangement options will be discussed during the hiring process.
 

A successful candidate will be a positive, dynamic self-starter, flexible to adapt to unexpected change, and be able to make decisions in a fast-paced environment. This individual must be comfortable interacting with stakeholders of all organizational levels, job candidates, businesses, along with being comfortable conducting small group training classes for hiring committee members.
This position will support and coordinate all logistics for faculty recruitment, including, creating job descriptions and advertisements, submitting jobs for approval, running the day of the interview as the candidate’s main point of contact, drafting job offer letters, and processing all other paperwork associated with interview requests and approval to hire. This position will also provide support to the faculty affairs manager by electronically filing documents, uploading documents to e-Personnel, assisting with annual review processes, and help with overall organization of shared documents. If coordinating an in-person event (job interviews, new faculty orientation), this role is responsible for accessing the space, catering needs, calendar coordination, and any other in-person delivery logistics.

Job Duties and Tasks 

• Collaborates with the Tippie College of Business HR team and departments to coordinate faculty searches. Serves as an administrator on faculty searches.
  • Create faculty job requisitions in Jobs@UIOWA application system in compliance with the Office of Civil Rights Compliance policies.
  • Assist search chairs with the submission of required documentation to request permission to interview and make offers to candidates in compliance with the Office of Civil Rights Compliance policies.
  • Post job advertisements on external outlets such as Higher Ed Jobs website.
  • Conduct Jobs@UIOWA system overview training sessions with search chairs, as needed.
  • Assist with pre-interview scheduling, travel arrangements, along with event set up, scheduling and room reservations, calendar invites, and other logistics as requested.
  • Assist with day-of support and guidance for candidate interviews; to include meeting the candidate upon arrival, escorting them to meetings throughout the day, while being diligent about keeping the scheduled day on track. Will also make sure rooms are set up for interviews and catering (if applicable).
  • Track the status of ongoing faculty searches and serve as project manager for searches.
     
• Process catering invoices, travel invoices, and receipts with University Shared Services.
• Upload faculty files in e-Personnel (administrative letters, agreements, etc.).
• Draft faculty job offer letters in coordination with the DEO and Senior Associate Dean.
• Data management in Microsoft Teams, OneDrive, Excel, Salesforce, and other platforms used to track information.
• Compose logistical communications for departmental faculty participating on interview days, job candidates, and hiring committees.
• May provide direction, assignments, and feedback to student workers and/or staff.

Get to know the Tippie College of Business

Since 1847, the Tippie College of Business has cultivated a legacy of innovation, thought leadership, and excellence in business education. We have nearly 6,000 students within undergraduate, graduate, and PhD programs spanning six academic departments—accounting, business analytics, economics, finance, marketing, and management and entrepreneurship. We are eight centers and institutes, and four student-managed endowment funds. We’re over 59,000 alumni—and growing. Tippie is regularly listed in top business school rankings. We also hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB), and have maintained the accreditation for over 95 years (since 1923).

But who we are is not just in the curriculum we curate—it’s also in the community we create. Our leadership embraces our responsibility to pursue academic excellence within a welcoming environment where every student can thrive. More than 150 years after our founding, we continue to be a place where students can grow and flourish in their professional or academic careers.

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
 

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact [email protected]

Education Requirement

• Bachelor’s Degree or the equivalent combination of education and experience.
   

Required Qualifications 

• Experience (1-3 years) and a working level of ability to carry out ongoing office administration tasks effectively and efficiently in support of individuals, teams, and/or units, including proficiency with computer software applications. 
• Must be highly organized and detail oriented.
• Exceptional written and verbal communication skills. 
• Demonstrated ability to organize and manage multiple complex events/programs simultaneously to successful conclusion.
• Demonstrated ability to develop and strengthen working relationships with a population of varying perspectives, including internal and external constituents, through positive interaction and collaboration.
• Demonstrated ability to work independently and as a team member to accomplish goals.
• Ability to move and position up to 20 pounds.
   

Desired Qualifications

• Knowledge of University policies and procedures, including financial and human resources policies; and experience with University electronic systems including HRIS, MAUI and Workflow processes. 
• Experience working in an academic department.
• Experience creating or improving office operations.
   

Application Details

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at [email protected].

Benefits Highlights

Regular salaried position. Pay Level 3B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
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About Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.