Job Category

Job Title

Department

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
Under the general supervision of the Finance Manager, Providence Research, provides support to Providence Research groups in the areas of complex financial processing and general office administration.

Organizational Status
Reports to the Finance Manager; interacts with and responds to various requests from Principal Investigators amongst the Providence Research groups and its staff members.

Work Performed
Performs accounting related tasks such as accounts receivable, accounts payable  for funding held at UBC, Providence Research, Providence Health Care and St. Paul’s Foundation.  Monitors financial transactions for the Providence Research groups operating and trust accounts using both Workday and Peoplesoft to ensure expenses are within budget allocation; Assists in the reconciliation of monthly ledgers and preparation of financial reports; Prepares documents for accounts receivable invoices: Tracks internal and external invoices, processes payments, and initiates follow-up action as required; Monitors internal billing accounts, reconcile project grants, this can including setting up research trust  accounts and following up to resolve problem accounts.  Assesses the accuracy of GST and PST on invoices, and self assesses such taxes where necessary., disburses payments in accordance with UBC and Providence Research policy, deposits cash/cheques, and ensures that the fund is balanced and reconciled; Ensures correct allocation of funds to trust accounts, Maintains financial transaction and supporting documentation files; Extracts data and prepares financial and statistical data and materials for reports, performs other related duties as required.

Consequence of Error/Judgement
Failure to perform these duties in an accurate, timely and comprehensive manner can have serious financial consequences for the unit and its operation; improper requisition processing and keying of payment requisitions can provide misleading expenditure/revenue records and severely hamper preparations of budget projections.

Supervision Received
This position works independently under the general supervision of the Financial Manager. It is expected that the incumbent will work within broad Departmental objectives/guidelines and exercise considerable initiative in carrying out the responsibilities of the position. Unusual situations will be handled in consultation with the Finance Manager.

Supervision Given
No supervision given.

Minimum Qualifications
High school graduation, plus two-year post-secondary diploma in accounting, plus three years of relevant accounting experience, or an equivalent combination of education and related experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Two-year post-secondary diploma in accounting and 3 years of related experience or the equivalent combination of education and experience. Knowledge of UBC Workday; Computer experience required Word, Excel, Outlook and Internet explorer; Effective oral and written communication, interpersonal, problem-solving and organizational skills; Ability to type 60 w.p.m. and to operate a normal range of office equipment; Ability to multitask and prioritize work to meet deadlines; Ability to exercise tact and discretion, initiative, judgement, integrity and diplomacy; Ability to maintain accuracy and attention to detail; Ability to work both independently and within a team environment.