About this role
When you join UGL, you will collaborate with some of the Australias most talented experts to help shape the nation. With opportunities to work on large-scale projects from start to finish, you will have the space to grow your skills, pursue your passion, and be supported in creating a career journey that aligns with your aspirations and lifestyle.
UGL Utilities Operations & Maintenance business is a trusted provider of essential services across power, water, and gas sectors. With a strong reputation and long-standing contracts in power distribution, transmission, and water operations and maintenance, we are poised for significant growth.
About the role
Based in Tullamarine, the primary purpose of the position is to support the implementation of rights and obligations under Contracts & Subcontracts, assist in the month end finance reporting and in administering & controlling all procurement and contract administration services to minimise risks and maximise the project outcome.
Key responsibilities
Assist with review of relevant contract documents to understand UGL’s commercial models, risks rights and obligations.
Support projects teams with Procurement for assigned individual works packages and within required timeframes
Ensure cost forecasting for allocated subcontracts are accurate and cost impacts are appropriately escalated upon identification.
Ensure that suppliers, vendors and subcontractors are adhering to the terms under which they were engaged.
Downstream contracts administration including managing all responses, approvals of variations, payment schedules, supplier invoice and the like.
Ensure accurate contractual records and registers are maintained, including variations delays, extensions of time.
With the support of the Commercial Manager prepare and submit all upstream commercial notices and claims on timely manner (including variations, delays, disruptions etc.) interpreting and applying relevant contractual provisions and compiling evidence documents.
Attend commercial meetings with project team, client, subcontractors etc, record relevant points, actions etc.
Support project manager to maintain or improve margin, prepare monthly cost to complete updates reflective of current financial position of project.
Identify risks and commercial areas of concern for UGL and assist with developing mitigation strategies and reporting obligations.
Prepare Payment claims including compiling supporting documents, in consultation with the Project Manager
Assist PM in preparing all monthly cost reports, project reports.
Participate in review of project schedule, monitoring and reporting the impact of any change.
About You
Tertiary educated in Engineering, Commerce/Business, Law, Quantity Surveying / Construction Management is highly desired (or equivalent experience).
Minimum 2- 5 years of experience in a Contracts Administration or related role within an engineering on construction management environments.
Experience in all stages of head contract and subcontract management, including preparing claims, procurement, scope analysis, cost forecasting, variations/claims management, completion and closeouts.
About UGL
As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.
We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.
What we offer
Enjoy flexible working options.
Benefit from 16 weeks of paid primary parental leave.
Complimentary salary continuance insurance.
Discounted Medibank health insurance.
Shape your career with an Individual Development Plan.
Participate in our Wellness Program with AIA Vitality.
Access our OneRewards Discount Program.
How to apply
If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.
Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).
Job Ref 266386
Other facts
About UGL Limited
UGL Regional Linx was established in 2021, after parent company, UGL Limited was selected to deliver operations and maintenance of rail infrastructure for the Country Regional Network (CRN). This network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney with many important regional centres.
UGL Regional Linx commenced operations on January 30 2022 and works on behalf of the client, Transport for NSW (TfNSW) and will be responsible for managing an important network of assets. As part of its operation, UGL Regional Linx’s scope of work includes:
• Network operations
• Rail infrastructure maintenance and implementation of a new train control system - UGL’s proprietary system, Sigview.
• Asset and property management, and
• Safety, access, performance, and environmental management.
UGL Regional Linx has made a strong commitment to local and indigenous employment, further strengthening the organisation’s commitment to regional NSW. As part of its operations, UGL Regional Linx established its head office and Network Control Centre in the heart of the Central West, Orange, NSW.
The CRN network includes:
• 2,386 route kilometres of operational passenger and freight rail lines, including 996 km of branch line track used predominantly for haulage of grain, with lower mass and speed limits than other parts of the network
• 3,139 route kilometres of non-operational lines
• 27,000 hectares of land and infrastructure
• 1,312 level crossings (300 active)
• 1,200 property assets (including 356 heritage sites)
• 600 rail under bridges and 384 road overbridges
The CRN is a crucial piece of infrastructure to regional NSW and UGL Regional Linx is committed to ensure that it delivers for all customers, from rail passengers to farmers and industry.
What you'll do
- The Contracts Administrator will support the implementation of contracts and subcontracts, assist in finance reporting, and manage procurement and contract administration services. Key tasks include reviewing contract documents, ensuring compliance, and preparing payment claims.
Ready to join UGL Limited?
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