Executive Assistant
full-time•Taguig
About this role
We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide both professional and personal support to a President. This role is critical in ensuring day-to- day efficiency, organization, and follow-through across business and personal matters.
The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities while working independently in a fast-paced, remote environment.
Responsibilities
Executive & Business Support
Requirements / Experience
The ideal candidate is detail-oriented, discreet, and capable of managing multiple priorities while working independently in a fast-paced, remote environment.
Responsibilities
Executive & Business Support
- Serve as the primary point of support for the executive’s daily work activities.
- Manage complex calendars, meetings, and scheduling across time zones.
- Monitor, prioritize, and respond to emails and messages on behalf of the executive.
- Prepare documents, presentations, reports, and follow-up action items as needed.
- Manage personal calendars, appointments, and reminders.
- Coordinate personal travel, events, and reservations.
- Assist with personal administrative tasks, bill tracking, subscriptions, and online purchases.
- Handle sensitive personal matters with discretion and confidentiality.
- Coordination & Communication
- Act as a liaison between the executive and internal teams, clients, and external partners.
- Coordinate with vendors, service providers, and household-related contacts as required.
- Ensure tasks and commitments are tracked and completed on time.
- Maintain organized digital filing systems and records.
- Support basic task tracking, reminders, and workflow organization.
- Identify opportunities to improve efficiency and streamline recurring tasks.
Requirements / Experience
- 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent written and verbal English communication skills
- Strong organizational, time-management, and multitasking abilities High level of discretion, integrity, and professionalism
- Ability to work independently with minimal supervision
- Proficiency in Google Workspace (Outlook, Calendar, Docs, Sheets)
- Familiarity with communication and productivity tools
- Comfortable with online booking platforms and basic expense or task tracking tools
What you'll do
- The Executive Assistant will provide professional and personal support to the President, ensuring day-to-day efficiency and organization. Responsibilities include managing calendars, emails, and personal tasks while acting as a liaison between the executive and various stakeholders.
About Ubiquity Global Services, Inc.
Recognized as the #1 CX provider for disruptors and innovators across financial services, healthcare, and e-commerce, Ubiquity was founded on the belief that our clients and their customers deserve better. Headquartered in New York City with delivery locations in Europe, Asia, and the Americas, Ubiquity provides multilingual, end-to-end solutions for customer experience management, back-office operations, and business transformation.
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Frequently Asked Questions
What does a Executive Assistant do at Ubiquity Global Services, Inc.?
As a Executive Assistant at Ubiquity Global Services, Inc., you will: the Executive Assistant will provide professional and personal support to the President, ensuring day-to-day efficiency and organization. Responsibilities include managing calendars, emails, and personal tasks while acting as a liaison between the executive and various stakeholders..
Is the Executive Assistant position at Ubiquity Global Services, Inc. remote?
The Executive Assistant position at Ubiquity Global Services, Inc. is based in Taguig, Metro Manila, Philippines. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Assistant position at Ubiquity Global Services, Inc.?
You can apply for the Executive Assistant position at Ubiquity Global Services, Inc.directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.