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Functional Title: Administrative Assistant IV - ADoP 
Job Title: Administrative Asst IV 
Agency: Health & Human Services Comm 
Department: Client Services Administration 
Posting Number: 12765 
Closing Date: 02/04/2026 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-15 
Salary Range: $3,248.00 - $4,837.08 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework: Not Eligible for Telework 
Travel: Up to 5% 
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location: Lubbock State Supported Living Center 
Job Location City: LUBBOCK 
Job Location Address: 3401 N UNIVERSITY AVE 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Brief Job Description:

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. 

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Under the supervision of the Assistant Director of Programs of the Lubbock State Supported Living Center, the Administrative Assistant performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Maintains excellent communication with internal and external agencies, including State Office. 

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

• Maintains effective working relationships with internal and external customers.
• Maintains filing, record-keeping, and records management systems.
• Performs general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work.
• Responds to inquiries regarding rules, regulations, policies, and procedures.
• Plans meetings, conferences, and seminars.
• Participates in the planning and execution of an agency program.
• Works closely with the Assistant Director of Programs and Director of Residential Services regarding Level of Supervision Committee.
• Assists in the development of administrative or technical assistance policies and procedures.
• Answers phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff.
• May research, compose, design, or edit agency publications such as brochures, forms, and manuals.
• May develop training materials.
• Serves as back up to the Director and Assistant Director of Administration’s Administrative Assistants.
• Manages and maintains schedule and travel arrangements for Assistant Director of Programs.
• May train others.
• Performs related work as assigned.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of office practices and administrative procedures.

Skill in standard office equipment and software.

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures.

Ability to communicate effectively, in person and over the phone.

Ability to type at least 60 words per minute.

Ability to maintain confidentiality.

Registrations, Licensure Requirements or Certifications:

None

Initial Screening Criteria:

Graduation from a standard high school or equivalent, plus 2 years’ experience working for senior level management in an administrative support position.

Attention to detail shown by completion of application. 

Experience in the use of standard office equipment (personal computer, printer, telephone, fax, copier).

Experience in the use of MS Word, Excel, & Outlook.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.