Proposal Coordinator
full-time•Carteret•$80k - $105k
About this role
Proposal Coordinator
Department: Marketing
Employment Type: Full Time
Location: New York, NY
Compensation: $80,000 - $105,000 / year
Description
A great place to work and grow, Naik Group is a dynamic, multi-discipline engineering company with offices in New York and New Jersey. Our continued growth in this highly competitive market is evidence of the trust and value clients place in our services’ quality and timeliness. Included in the full range of professional services we offer are Bridge/ Structural Design & Inspection, Highway/Roadway Engineering, Civil/Site Engineering, Traffic Engineering/ITS, Utility Engineering, Construction Management & Inspection, Design Build, Survey, Right of Way, and High Definition 3-D Laser Scanning. Our principals take considerable pride in their approach to the firm’s management, offering services like that of a large organization while demonstrating the personal client and consultant relationship of a small firm.
Naik Consulting Group is seeking a highly organized and detail-oriented Proposal Coordinator with 3+ years of experience supporting buildings, infrastructure and transportation pursuits within the AEC industry. This role is integral to our business development efforts and works closely with technical staff, marketing, and leadership to develop compliant, compelling, and high-quality proposals.
Naik Consulting Group is seeking a highly organized and detail-oriented Proposal Coordinator with 3+ years of experience supporting buildings, infrastructure and transportation pursuits within the AEC industry. This role is integral to our business development efforts and works closely with technical staff, marketing, and leadership to develop compliant, compelling, and high-quality proposals.
The ideal candidate has hands-on experience coordinating complex RFQs/RFPs for public-sector buildings, transportation and infrastructure clients and thrives in a fast-paced, deadline-driven environment.
Responsibilities
- Coordinate and manage the end-to-end proposal development process for RFQs, RFPs, and SOQs related to buildings, transportation and infrastructure projects
- Develop proposal schedules, compliance matrices, and content outlines to ensure all requirements are met
- Collaborate with technical teams, project managers, and subconsultants to gather and organize proposal content
- Edit, format, and proofread proposal documents for clarity, consistency, and compliance
- Maintain proposal templates, resumes, project descriptions, and other marketing collateral
- Support pursuit strategy meetings, kickoff meetings, and proposal reviews
- Ensure brand, messaging, and quality standards are consistently applied
- Assist with post-submittal activities and proposal debriefs as needed
Qualifications
- 3+ years of proposal coordination experience in the AEC industry, with a focus on buildings, infrastructure and/or transportation pursuits
- Proven experience responding to public-sector RFQs/RFPs (buildings, DOTs, transit agencies, municipalities, etc.)
- Strong organizational and time-management skills with the ability to manage multiple deadlines
- Exceptional written, editing, and proofreading skills
- Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with Adobe InDesign strongly preferred
- Ability to work collaboratively with diverse technical teams and stakeholders
Preferred Qualifications
- Experience with major transportation pursuits (buildings, highways, bridges, rail, transit, aviation, or multimodal)
- Familiarity with CRM and proposal management systems (e.g., Deltek Vantagepoint, Unanet, or similar)
- Understanding of AEC branding, proposal best practices, and pursuit strategy development
Benefits
Naik offers a competitive compensation package including:
- Holiday and paid-time-off programs
- 401(k) Plan and Match
- Career Path Development Program (Management & Technical Career Tracks)
- Tuition Reimbursement
- Competitive health and dental insurance premiums
- Short-Term Disability/Long-Term Disability
- Life insurance
- Employee Assistant Program (EAP)
- Flexible Spending Account
- and More
Naik is a Drug and Alcohol-Free workplace, an Equal Employment Opportunity employer and E-Verify employer.
We are committed to pay transparency and fairness in hiring. This posting complies with the Pay and Benefit Transparency Laws, which requires employers to disclose compensation and benefits information in all job advertisements.
We are committed to pay transparency and fairness in hiring. This posting complies with the Pay and Benefit Transparency Laws, which requires employers to disclose compensation and benefits information in all job advertisements.
What you'll do
- Coordinate and manage the end-to-end proposal development process for RFQs, RFPs, and SOQs related to buildings, transportation, and infrastructure projects. Collaborate with technical teams and project managers to gather and organize proposal content while ensuring compliance and quality standards.
About Trilon Group
Infrastructure is the backbone of the communities where we live, work, and play. Done well, infrastructure changes lives for the better – promoting opportunity, equity, sustainability, and safety.
Trilon is bringing together a family of the nation’s best infrastructure consulting firms. We invest in talent, technology, and targeted M&A to ensure we are the firm of choice for our clients and our people to deliver sustainable infrastructure solutions.
Trilon helps our communities plan, design, and deliver critical infrastructure more quickly, affordably, and impactfully.
Ready to join Trilon Group?
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Frequently Asked Questions
What does Trilon Group pay for a Proposal Coordinator?
Trilon Group offers a competitive compensation package for the Proposal Coordinator role. The salary range is USD 80k - 105k per year. Apply through Clera to learn more about the full compensation details.
What does a Proposal Coordinator do at Trilon Group?
As a Proposal Coordinator at Trilon Group, you will: coordinate and manage the end-to-end proposal development process for RFQs, RFPs, and SOQs related to buildings, transportation, and infrastructure projects. Collaborate with technical teams and project managers to gather and organize proposal content while ensuring compliance and quality standards..
Is the Proposal Coordinator position at Trilon Group remote?
The Proposal Coordinator position at Trilon Group is based in Carteret, New Jersey, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Proposal Coordinator position at Trilon Group?
You can apply for the Proposal Coordinator position at Trilon Groupdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.