About this role
Temporary Administrative Assistant
Job Description
Position: On-site Administrative Assistant
Approximately 24 months
Work Environment
- Job Trailer
- Construction Job Site
- Various personalities-
- Office/client executives
- Government representatives
- Construction workers
Position Description (Office Manager)
- Maintain files, logs & logins (electronically & manually)
- Write and prepare meeting minutes/agendas
- Write letters, emails & correspondence on behalf of Project Managers
- Prepare spreadsheets from pre-made templates & occasionally from scratch
- Daily weather reports
- Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
- Maintain contacts in Outlook
- Introduce subcontractor safety & violation programs to subcontractors
- Help keep the job trailer office clean and organized, stocked with supplies including food
- Multiple other tasks as assigned
- Computer Skills (Mandatory)
- Excel - Daily use, must be able to work from a template or begin from scratch
- Simple formulas
- Formatting (lines, colors, etc)
- Word - Daily use, must be able to work from a template or begin from scratch
- Formatting (lines, colors, etc)
- Outlook - Email – Compose on behalf of project managers
- Contact updating
- Scheduling meetings & calendar
- Adobe Acrobat
- Convert to PDF
- Print/Save to PDF
- Combine multiple PDF files into one
Other facts
About Tippmann Group
Tippmann Group offers more than 50 years of experience in the refrigeration industry, specializing in cold storage construction and management of refrigerated / frozen distribution centers. Interstate Warehousing, a Tippmann Group company, owns and operates 8 public refrigerated warehouse facilities located throughout the U.S. in Franklin, IN, Anderson, IN, Cincinnati, Chicago, Nashville, Denver, and Newport News, VA, and Kingman, AZ.
Tippmann Construction, also a Tippmann Group Company, provides a fast-track design / build option for construction of a new distribution center, or expansions and renovations to existing distribution facilities. Tippmann Group and Interstate Warehousing developed the QFR Zone® (Quick Freeze Racking Zone), a more efficient alternative to traditional blast freezing, which can save warehouses up to 50% on their blast freezing related expenses.
We strive toward building customer relationships and exceeding customer expectations with Tradition, Flexibility, Quality and Performance.
•Family-owned and operated for more than 50 years
•One of the largest Public Refrigerated Warehouse (PRW) companies in North America
•Strategically located state-of-the-art distribution facilities
•Superior customer service
•Refrigerated and frozen pool consolidation programs at multiple locations
•Multiple facilities with AIB/ASI/USDA inspection certifications
•Internet access to real-time inventory and shipping activity through Interstate's eView system
What you'll do
- The Administrative Assistant will maintain files, prepare meeting minutes, and manage correspondence on behalf of Project Managers. Additional responsibilities include preparing spreadsheets, maintaining office supplies, and ensuring the job trailer office is organized.
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