Executive Assistant / Project Manager (Training & Coaching Support)

Join us today!

We are seeking a highly organized and proactive Executive Assistant with experience in project management and Training support to work closely with our client. This role is responsible for managing communications, organizing action items, supporting coaching and speaking engagements, and nurturing leads and relationships. The ideal candidate excels at turning conversations into clear next steps, keeping priorities on track, and supporting fast-moving initiatives with precision and follow-through.

Disclaimer: This is a general overview of the position. Specific tasks and tools will be discussed in detail during the final interview.

Key Responsibilities

Communication & Action Item Management

• Review call transcripts and recordings (Otter/Fireflies) to extract action items and ensure they are scheduled and tracked
• Monitor daily text messages and emails, filtering noise and prioritizing what requires the client’s attention
• Maintain calendar accuracy and accountability for all commitments
   

Organization & Systems Management

• Organize and maintain Google Drive, including speaking materials, content assets, processes, and documentation
• Create and maintain structured systems to support ongoing operations
   

Coaching & Training Support

• Prepare high-level notes and summaries for coaching calls, including past discussions, follow-ups, and upcoming focus areas
• Create and manage Google Docs for coaching sessions
• Schedule and manage calendars for all coaching calls
   

Speaking Engagements & Events

• Support speaking events by creating presentations using Gamma AI
• Coordinate with speaker agents to ensure content and materials are delivered on time
• Follow up with leads generated from speaking engagements
• Assist with webinar and masterclass coordination, including outreach and scheduling
   

Lead & Relationship Nurturing

• Proactively follow up with leads and relationships the client has developed
• Nurture webinar and event attendees through consistent and thoughtful communication
• Ensure no opportunities fall through the cracks
   

Ideal Candidate Profile

• Highly organized, detail-oriented, and proactive
• Strong project management and follow-up skills
• Comfortable managing communications across multiple platforms
• Experience supporting executives, coaches, or trainers preferred
• Confident using tools like Google Workspace, calendar systems, AI tools, and CRM-style workflows

Technical Requirements:

• Headset: USB headset with noise cancellation
• Webcam: Working webcam
• Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM
• Internet: Main internet service speed of at least 25 Mbps wired connection; backup internet speed of at least 10 Mbps

Perks and Benefits:

• Job security and stability
• Exceptionally supportive team
• Opportunities for career growth
• Fun work environment

Schedule:

• Full-Time and/or Part-Time (PST, MST, EST, or CST)

Location:

• This is a remote position

Apply now and take the first step towards a rewarding career! Only qualified candidates will be processed and invited to take the assessment and schedule initial and final interviews.

Please make sure you apply for the right job based on your experience. We prioritize applicants who successfully follow this instruction!


 

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Eligibility Requirement: Non-U.S. Based Applicants Only

Please note that the majority of our job positions are reserved for individuals living outside the United States. Applicants must reside outside of the United States and should not hold U.S. residency or citizenship unless specified otherwise by the role needed.

We kindly ask that U.S. residents or citizens refrain from applying, as these opportunities are designed to support our international workforce.