Texas Oncology is looking for a Data Coordinator to join our team!  This position will support the Tyler location. Typical hours are Mon-Fri from 8am-4:30pm. This is a Hybrid remote position, so part time in office and part time at home.

This position can be either a level 1, 2 or Sr based on experience.

Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma.  Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ^® in their fight against cancer.  Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

Why work for us?

Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas.  We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.

What does the Data Coordinator do?

Under general supervision is responsible for the collection, coordination, processing and quality control of clinical trial data, maintaining research protocol and other research files as applicable.  Works with clinical staff to meet data entry timelines and communicate any concerns about the data.  Works in compliance with US Oncology Research (USOR) Standard Operating Procedure (SOP), principles of Good Clinical Practice (GCP) and all applicable federal state and local regulations.  Supports and adheres to the US Oncology Compliance Program to include the Code of Ethics and Business Standards.

The essential duties and responsibilities (including but not limited to)

• Extrapolate data from source records into case report forms for all patient visits and ensure timely data submission in accordance with USOR SOPs. Responsible for resolving queries, communicating concerns or questions about data to clinical staff and or research management.
• Utilizes USOR clinical trial management system to access research forms and keep current all applicable patient reporting and tracking functions including but not limited to subject CRF Binders/Folders. Maintains research records in a confidential manner according to practice policies sponsor confidentiality agreements, HIPAA guidelines and any other applicable regulations.
• Actively participates in sponsor monitoring and auditing visits, ensuring that all data and queries are entered and resolved in accordance with USOR and sponsor requirements.
• Assist with ordering and maintaining research supplies. Assist with scheduling patient follow up appointments and/or procedures required to maintain protocol compliance.
• Assist with collecting and processing of specimens, imaging documents, and other items required for research purposes.

The ideal candidate for the position will have the following background and experience: 

Level 1

• High School Diploma required
• Associates Degree strongly desired; Bachelor's Degree preferred
• 0-3 Years work experience
• Some medical office experience required; preferably oncology

Level 2 (in addition to level 1 requirements)

• Minimum 3 years medical office experience (preferably oncology)
• Minimum 3 years as Data Coordinator required
• SoCRA or ACRP cert. preferred

Level Sr (in addition to level 1 and 2 requirements)

• Medical terminology required
• Minimum 7 years as a Data Coordinator required.

Business Experience

• Experience in Microsoft Office
• Experience with computer data entry and database management
• Experience in clinical research desired
• High computer literacy required

Specialized Knowledge/Skills

• Excellent written and oral communication skills
• Excellent multi-tasking skills
• High attention to detail and accuracy
• Ability to independently organize, prioritize, and make decisions
• Knowledgeable of medical terminology

Working Conditions:

Environment (Office, warehouse, etc.)

• Traditional office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment.

Physical Requirements (Lifting, standing, etc.)

• Large percent of time performing computer based work is required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

(This description is general in nature and is not intended to be an exhaustive list of all responsibilities. Other duties may be assigned as needed to meet company goals.)