School Administrator
St Francis RC Primary School

Salary: £26,337 - £28,835 (pro rata for part time and sessional)
Hours:  32.35 per week, 39 weeks sessional

PURPOSE OF THE JOB: To provide and operate financial management, integrated management information and budgetary information systems and services for the school. To manage and provide the delivery of a wide range of administrative, clerical, secretarial and general office support services. 

MAJOR TASKS/JOB ACTIVITIES: The postholder is responsible for the management, organisation and supervision of administrative support staff. Within the framework of Council and Departmental procedures s/he will determine priorities, allocate work to staff, monitor performance, respond to problems arising and generally ensure that services are operating effectively. 

Examples of other duties which the postholder may be required to undertake. In accordance with Council policy/procedures and the instructions of the Head Teacher, to monitor the delegated staffing and non-staffing (DSM) budgets. The DSM finance systems cover a variety of delegated budgets including teaching and support staffing, staff development, oil, electricity, gas, telephones, postage, capitation, furniture and fittings, community use of premises, property maintenance, cleaning materials, cash targets and income generation. In liaison with the Head Teacher, to ensure that overspend on allocated budgets does not occur. Accountable for reconciliation of banking and for all financial transactions. To authorise cheques, certify invoices and respond to/rectify any problems which occur with suppliers. To maintain accounts for school funds, excursions, petty cash, etc. Preparing withdrawal slips and cheques as required. To assist the senior management of the school with regard to all enrolment procedures. Checking completed applications and associated confidential documents before forwarding to Education Authority offices. Ensure the relevant data systems are managed effectively and kept up-todate i.e. Seemis (pupil and staff database), D S M (staffing and budget expenditure), School Fund (monitoring all income and expenditure). To manage and provide the delivery of a wide range of administrative, clerical and general office support services. To prioritise staff duties within the school office. To provide a confidential PA service to the Head Teacher. To manage and provide a welcoming environment for parents and visitors. To ensure any difficulties are dealt with in a confidential and appropriate manner. Contribute to the supervision and monitoring of the school security system and screening of all visitors. Responsibility for liaison with the Service Support Officer. Supervision/organisation of all transport arrangements within school. Supervision/maintenance of an effective free school meals roll. 

RESPONSIBLE FOR: Typically: Clerical Assistant Learning Assistant 

ADDITIONAL INFORMATION / CONDITIONS: This post is considered Regulated Work with Vulnerable Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act 2007. Preferred candidates will be required to join the PVG Scheme or undergo a PVG scheme update check prior to a formal offer of employment being made by the City of Edinburgh Council.

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check.  Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we’re bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we’re changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

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View Sessional Working information

THE CITY OF EDINBURGH COUNCIL

About Us:

Are you keen to shape the future of Scotland’s capital city? The City of Edinburgh Council is looking for dedicated and enthusiastic individuals to work with us and deliver key services across our capital city. We’re the second largest local authority in Scotland with a workforce of over 19,000 who all play a crucial role in maintaining and supporting vital services to over 500,000 residents. We offer an incredible variety of career opportunities across a broad range of sectors. Join us and you’ll find a role where you can make a difference and grow your career.

Our Culture:

Our Behaviours, respect, integrity, and flexibility guide everything that we do, and we strive to make sure all colleagues feel valued and have a sense of belonging in the workplace. We want to make sure that we bring people into our roles who demonstrate Our Behaviours and are dedicated and committed to our purpose of serving our community. We are focused on delivering excellent customer service to meet citizens needs and make the city a better place.

You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council.

Equality, Diversity and Inclusion:

We recognise the benefits that diverse perspectives, experiences and backgrounds bring to our organisation, and we’re committed to employing a workforce that represents the population of the city we serve. We particularly encourage applicants from under-represented groups including women, LGBT+ people, racially minoritised groups, people with disabilities and people who are neurodivergent.

As part of our commitment to inclusive recruitment, we're delighted to announce that we have extended our guaranteed interview scheme to include all applicants who are or have been care experienced, and who meet the essential criteria for the post. This extends our current arrangements of being a Disability Confident Employer, that guarantee an interview to applicants who meet the criteria for the post and who declare a disability.

Happy to talk flexible working.

Colleague Support and Wellbeing

As outlined in our People Strategy 2024-27, we aim to nurture a healthy workforce where we can all thrive. We offer regular events, initiatives and learning opportunities covering a range of different health and wellbeing topics.

We’re committed to supporting employees to achieve a healthy work life balance. There are several policies in place to support this ranging from flexible work options to career breaks. Our full suite of employment policies can be found here.

We have a range of support options available including access to counselling, a mental health support service, an occupational health service, speak up supporters and a colleague listening service.

Reasonable Adjustments:

We’re committed to providing an inclusive and accessible experience at work for all our colleagues and we’ll work hard to ensure that we meet the changing needs of colleagues throughout their time with us. We’re also geared up to support all candidates who may require reasonable adjustments during the recruitment process. Candidates invited for interview, should let the hiring manager know what they need, and they will do everything they can to accommodate your request.