Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Performs other job responsibilities as assigned.
   

Minimum Qualifications:

Education: 

• High School Grad or Equivalent in general education

Experience: 

• No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent). 

Licenses and Certifications: 

• Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Some knowledge of:
  • Office management practices and procedures
  • Applicable computer systems and applications
• Some skill in:
  • Dealing courteously and effectively with the public
  • Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
  • Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
  • Preparing and maintaining confidential and sensitive records, files, and reports
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes
  assignments independently without constant supervision

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Sitting - prolonged periods of time
• Standing - prolonged periods of time
• Repetitive Motion - substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment for all positions.