Facilities Coordinator I

Coordinates, inspects, and monitors building maintenance, operations and/or service activities including grounds maintenance, housekeeping, paint shop operations, carpenter shop operations and/or security in a district or at an Austin area campus. Leads technical employees. Work requires contact with contractors and private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Facilities Coordinator II

Coordinates, inspects and monitors building maintenance, operations and/or service activities including grounds maintenance, housekeeping and security in a district or at an Austin area campus. Leads technical employees. Work requires contact with contractors and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Facilities Coordinator III

Coordinates, inspects and monitors building maintenance, operations and/or service activities including grounds maintenance, housekeeping and security in a district or division. Monitors preventive maintenance programs, facility use plans, emergency planning and trades contracts for assigned facilities. Leads and coordinates all space management and capital improvement requirements for the district or division through the Support services Division. Work requires contact with contractors and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Facilities Coordinator I

• Leads technical, administrative, or clerical support employees.

• Assists in periodic inspections of buildings and grounds.

• Coordinates parts and building material requirements with the warehouse and vendors.

• Coordinates, inspects, and/or monitors building operations and service activities including housekeeping, security, inside painting, carpentry and/or groundskeeping at one or more sites.

• Coordinates, inspects, and/or monitors maintenance of interiors, roofing, flooring and/or associated heating, ventilating, air conditioning, electrical and plumbing systems of buildings including picnic and safety rest area structures.

• Coordinates, schedules, inspects, and/or monitors work of employees, contractors and/or contracted employees.

• Enters work order information and tracks projects in the Automated Software System and orders materials and equipment.

• Monitors building maintenance, condition of equipment and service contracts. Also monitors buildings and systems; performs or coordinates repairs.

• Performs evaluation and may assist in developing and implementing the preventive maintenance program.

• Performs restoration of wood and metal products by matching existing paint, stains, and finish.

• Performs routine maintenance on related equipment.

• Provides estimates of time and materials needed for each assignment.

• Trains employees on building maintenance, operations, groundskeeping, painting, carpentry and/or security activities.

• Performs other job responsibilities as assigned.

Additional Essential Duties for Facilities Coordinator II

• Assists In negotiation, development, and Implementation of service contracts.

• Makes recommendations on violations noted during inspections and conducts follow-up inspections.

• Performs periodic inspections of buildings and grounds.

Additional Essential Duties for Facilities Coordinator III

• Negotiates, develops and implements service contracts for facilities.

• Ensures Facilities Integrated Workplace Management Systems' information is current and accurate for all districts and divisions.

• Oversees the implementation of the preventive maintenance program for districts and divisions.

Minimum Qualifications:

Education: 

High School Grad or Equivalent in general high school studies.

Experience:

Facilities Coordinator I

6 years in building inspection, maintenance, utility systems, electrical, carpentry, painting.

Facilities Coordinator II

8 years in building Inspection, maintenance, utility systems

Facilities Coordinator III

9 years in facilities management, building inspections and/or facility maintenance activities

(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: 

Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Facilities Coordinator I

Considerable knowledge of

• Applicable inspection methods, procedures and techniques

• Preventive maintenance methods and procedures

• Building support service operations and management

• Methods and materials used in housekeeping

• Building security policies and procedures

• Methods and procedures used in building maintenance and repair

• Utility systems including heating, air conditioning, electrical wiring and plumbing

• Methods and materials used in carpentry work

Some knowledge of

• Contract development and oversight

Proficient skill in

• Scheduling work assignments

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external

• Monitoring the status and progress of projects

• Leading, assigning, reviewing, and monitoring the work of others

• Training in a classroom, office, or field environment

• Using computers, applicable programs, applications, and systems

• Safely using, operating, and maintaining applicable equipment

• Using applicable hand and power tools, equipment, and mechanical devices of the trade

Additional Competencies for Facilities Coordinator II-III

Considerable knowledge of

• Contract development and oversight

Physical Requirements and Working Conditions:

• Subject to extreme cold and heat: below 32 and/or above 100 degrees for more than one hour

• Subject to hazards-moving vehicles/mechanical parts, high places/heat or chemicals, air and/or skin exposure to oils and other cutting fluids

• Required to wear protective gear-respirator, hard hat, or other device

• Works in narrow aisles or passageways

• Medium work: Lift up to 50 lbs at a time and frequently lift or carry objects up to 25lbs

• Climbing - ascending/descending ladders, stairs, scaffoldings, ramps, etc

• Balancing-walking, standing, crouching on various surfaces without falling

• Stooping-bending body downward and forward by bending spine at waist

• Kneeling-bending legs at knee to come to a rest on knee(s)

• Standing-prolonged periods of time

• Walking-moving on foot to accomplish tasks: long distance/from one work site to another

• Lifting-raising objects from lower to higher position/horizontally to a different position

• Grasping-applying pressure to an object with fingers and palm

• Talking-expressing or exchanging ideas by spoken words

• Hearing-perceive sound at normal speaking levels; receive information by oral communication

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading, visual inspection of small defects/parts, using measurement devices; and/or assembly or fabrication parts, operate motor vehicles and/or heavy equipment, determine work quality/make general observations of facilities/structures

   

  
  Conditions of Employment:
  Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

• This job has been identified as physically demanding and will require a pre-employment physical.
• Must pass a drug test prior to employment for safety impact positions. This is a Safety Impact position and will be subject to random drug testing.
  • Please note that the Department of Transportation's Drug and Alcohol Testing Regulation – 49 CFR Part 40, at 40.151(e) – does not authorize “medical marijuana” under a state law to be a valid medical explanation for a positive drug test result for an employee in this position.

• Must be able to report for duty within 60 minutes of notification on a 24-hour basis to respond to emergency situations.

• Required to respond on nights, weekends and holidays in emergency situations.

• Required to work hours other than 8 to 5.

• Required to work under exposure to inclement weather conditions.

• Required to wear personal protective equipment provided by employer and comply with all safety requirements.

• Must attend work regularly and observe approved work hours.