Construction Recordkeeper I

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Construction Recordkeeper II

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

The essential duties for Construction Recordkeeper I include:

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

The essential duties for Construction Recordkeeper II include those listed above and:

• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
• Processes change orders, supplemental agreements, and extra work orders.

Minimum Qualifications:

Education: High School Grad or Equivalent in general education.

Experience: 

• Construction Recordkeeper I: None

• Construction Recordkeeper II: 1 year record-keeping, bookkeeping, or other related experience

(Experience can be satisfied by fulltime or prorated parttime equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications 

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

The competencies for Construction Recordkeeper I include:

• Higher mathematics
• Governmental policies and procedures
• Equal employment opportunity guidelines

Proficient skill in:

• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Reading and interpreting applicable plans, schematics, blueprints and maps
• Performing calculations using algebra, trigonometry and geometry
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files and reports
• Communicating technical information effectively
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others

The competencies for Construction Recordkeeper II include those listed above and:

• Applicable testing methods, processes and procedures
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

• Must attend work regularly and observe approved work hours
• Required to work weekends and holidays
• Required to work other hours than 8 to 5
• Required to wear personal protective equipment provided by employer and comply with all safety requirements
  Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)