Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

•    Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
•    Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
•    Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
•    Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
•    Enters and retrieves data on a computer.
•    Research and compiles information for reports or inquiries.
•    Runs queries and reports in a variety of applications/systems.
•    Processes receipts and invoices for payment.
•    Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
•    Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

High School Grad or Equivalent in general education.

Experience:

 No experience required. (Experience can be satisfied by full time or prorated part time equivalent). 

Licenses and Certifications: 

Valid driver’s license. This position requires driving a state vehicle. 

Competencies: 

•    Automated record-keeping methods
•    Applicable computer systems and applications
•    Inventory/stock control procedures
•    Maintaining effective working relationships with others
•    Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
•    Communicating technical information effectively
•    Using computers, applicable programs, applications, and systems
•    Maintaining a safe and effective working relationship with others
•    Follow verbal and written instructions
•    Protects sensitive and confidential information
 

Physical Requirements and Working Conditions: 

•    Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
•    Sitting - prolonged periods of time
•    Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
•    Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment: 

Please read the Standard Conditions of Employment (TxDOT) for all positions.