About this role
JOB SUMMARY
Performs complex clerical work. Work involves compiling and tabulating data; checking documents for accuracy; transporting documents; and maintaining files. Works under general supervision with limited latitude for the use of initiative and independent judgment.
ESSENTIAL FUNCTIONS
A. Prepares and proofs documents ensuring compliance with rules, regulations, policies, and procedures; and maintains files, records, and other documents.
B. Performs data entry and retrieval; posts information to agency records; modifies forms and records; compiles, organizes, and tabulates data and makes calculations; and opens, classifies, sorts, and routes inmate files and records.
C. Answers telephones; responds to requests for information; and answers inquiries regarding policies and procedures.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.
MINIMUM QUALIFICATIONS
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
B. Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
3. Skill to communicate ideas and instructions clearly and concisely.
4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
5. Skill to prepare and maintain accurate records, files, and reports.
6. Skill in the use of computers and related equipment in a stand-alone or local area network environment preferred.
7. Skill to type 45 words per minute (with no more than 10 errors) preferred.
ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Other facts
About Texas Department of Criminal Justice
For more than 36,000 dedicated public servants, our mission is to provide public safety, promote positive change in offender behavior, reintegrate offenders into society and assist victims of crime. The Texas Department of Criminal Justice (TDCJ) is the Lone Star State’s largest state agency and manages more than 146,000 offenders in state prisons, state jails and private correctional facilities that contract with the TDCJ. The agency also provides funding and certain oversight of community supervision and is responsible for the supervision of offenders released from prison on parole or mandatory supervision.
What you'll do
- The Clerk II performs complex clerical work, including preparing and proofing documents, maintaining files, and performing data entry. The role also involves answering inquiries and responding to requests for information.
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