Office & Facilities Adminsitrator

<div class="content-intro"><p>Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time.</p> <p>Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.</p></div><h1><span style="font-size: 12pt;">Reports to: TAS EA</span></h1> <p><strong><span style="font-size: 12pt;">FLSA Status: Exempt</span></strong></p> <h1><span style="font-size: 12pt;">The Opportunity</span></h1> <p><span style="font-size: 12pt;">This position plays a key role in ensuring the effective operation and maintenance of the organization’s facilities and infrastructure. This position is responsible for overseeing facility maintenance, managing vendor relationships, coordinating repairs and renovations, and ensuring compliance with safety and regulatory standards. This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks and projects simultaneously.</span></p> <h1><span style="font-size: 12pt;">Responsibilities</span></h1> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Conduct regular inspections of facilities to assess maintenance needs, safety hazards, and compliance with</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate and oversee facility maintenance and repairs, including HVAC systems, plumbing, electrical, and structural</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate and oversee facility set‐up for company events, including Responsible for set‐up of event space and tear down of event space.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate and assist with catering for company events including ordering, receiving and clean‐up of the</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Responsible for maintaining snack supplies, coffee supplies, and general supplies for departments and</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Responsible for ensuring equipment is in working order, properly maintained and associated supplies are stocked and</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Manage relationships with external vendors and contractors, including negotiating contracts, obtaining bids, and ensuring quality of work.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Respond promptly to facility‐related emergencies and incidents, coordinating with internal and external stakeholders to resolve issues efficiently.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate office moves, renovations, space planning initiatives and new hires working closely with departmental managers and external contractors as needed.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Distribute all mail and packages that arrive at the</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Assist in development and implementation of facility‐related policies, procedures, and best practices to optimize operational efficiency and cost effectiveness.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Provide support and guidance to staff on facility‐related matters, including safety protocols, emergency procedures, and facility access.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Researches and responds promptly to customer and employee complaints and keeps customers and employees well‐ informed of problem resolution.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Ensures housekeeping in facility results in a positive internal and external customer experience by having exceptional cleanliness in the facilities and well‐groomed grounds that always reflect positively on Meriton/Texas AirSystems.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Builds and develops relationships with key suppliers, maintenance contractors, facilities contractors,</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Back‐up for Receptionist when out of office and responsible for coordination of breaks for Receptionist so front desk is consistently occupied for walk‐in customers, vendors, and suppliers.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Takes after‐hours call to provide management support for</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Provide support to Technical Specialists in managing their schedules and communicating details in a timely</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Responsible for completing data entry for warranty administration of VRG</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Demonstrate behaviors which are aligned with the organization’s core</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Perform other related duties as required and</span></li> </ul> <h1><span style="font-size: 12pt;">The Required Profile</span></h1> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Associate’s degree in business or related field, or an equivalent relevant year of Bachelor’s degree in facilities management, engineering, business administration, or a related field preferred.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Proven experience in facilities management or a related field, with a strong understanding of facility maintenance, operations, and safety protocols.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Knowledge of building systems, including HVAC, plumbing, electrical, and fire protection systems, as well as building codes and regulations.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong communication and interpersonal skills, with the ability to effectively collaborate with internal stakeholders, external vendors, and contractors.</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Problem‐solving abilities and attention to detail, with a proactive approach to identifying and addressing facility‐related</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Proficiency in computer software applications, including Microsoft Office suite, and other business productivity</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Flexibility and adaptability to changing priorities and deadlines, with a customer service‐oriented mindset and a commitment to excellence in facility management.</span></li> </ul> <p><span style="font-size: 12pt;"><strong>Other Skills/Abilities</strong></span></p> <p><span style="font-size: 12pt;"><u>Language Skills</u></span></p> <p><span style="font-size: 12pt;">Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one‐on‐one and small group situations to customers, clients, and other employees of the organization. Bilingual (English/Spanish) preferred.</span></p> <p><span style="font-size: 12pt;"><u>Mathematical Skills</u></span></p> <p><span style="font-size: 12pt;">Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.</span></p> <p><span style="font-size: 12pt;"><u>Reasoning Ability</u></span></p> <p><span style="font-size: 12pt;">Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.</span></p> <p><span style="font-size: 12pt;"><u>Environmental Requirements</u></span></p> <p><span style="font-size: 12pt;">Will be required to work in an office environment and possibly, occasionally in the field.</span></p> <p><span style="font-size: 12pt;"><u>Physical Demands</u></span></p> <p><span style="font-size: 12pt;">While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</span></p> <p>&nbsp;</p> <p><span style="font-size: 12pt;">NOTE: This job description is not intended to be all‐inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.</span></p><div class="content-conclusion"><p></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 10pt;">Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. &nbsp;Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.</span></p> <p><span style="font-family: helvetica, arial, sans-serif; font-size: 10pt;">Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.</span></p> <p></p></div>