Temple University's Lewis Katz School of Medicine is searching for an Administrator!

Salary Grade: T28

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Salary Range: $90,000 - $100,000

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:

The Administrator, in conjunction with the Senior Administrator for the Department/Center, will oversee and manage research activity for the assigned center(s) within the Department. The position will oversee grant budgets and tasks related to faculty compensation, such as base salary increments, charges and quarterly supplements. Reports fiscal activity to the department Chairpersons/ Center Directors and maintains accounting and financial policies consistent with university policy.

Required Education and Experience:

Bachelor’s degree and at least six years of related research administration experience.

An equivalent combination of education and experience may be considered.

Required Skills and Abilities:

Demonstrated computer skills, and proficiency with database and spreadsheet software programs including Microsoft Office, Teams, Adobe, and Power BI

Demonstrated financial analysis skills, and ability to manage large data sets.

Demonstrated ability to create and manage budgets.

Demonstrated leadership, management, and decision-making skills.

Demonstrated ability to innovate and collaborate regarding research initiatives.

Demonstrated knowledge of standard operating procedures and clinical research regulations, included but not limited to IRB and FDA regulations.

Demonstrated organizational and prioritization skills, along with the ability to be detail-oriented.

Ability to execute decisions with a sense of urgency, and work under pressure to meet deadlines.

Strong written and verbal communication skills, to include report writing skills.

Strong interpersonal skills, and ability to interact effectively with a diverse constituent population

Preferred Education and Experience:

Master’s degree.

Research Administration experience within a higher education or medical setting.

Essential Duties:

Works with each Principal Investigator (PI) to submit new grant, contract or clinical trial (hereafter referred to as “grant”) applications through appropriate School and University channels, in line with internal and external deadlines, including the preparation of budgets, IRB and IACUC submissions and any other required documents and the transfer of grants for incoming investigators, consistent with sponsor regulations and School and University policies

Monitors all grant and trial expenditures and reviews status of expenditures with PI at least monthly

Arranges for reallocation or rebudgeting of funds as necessary

Works with PI to ensure that grant funds are expended in a timely and compliant manner during the grant project period

Ensures that effort reports are consistent with all time and effort records and with commitments to external sponsors

Works with TUSM Research Administration Office (TUSM RA) to ensure accuracy of grant effort records, and timely submission of Expense Distribution Change Forms (EDCFs) to reflect same

Serves as pre-certifier for Effort Reporting System (ERS).

Manages the post-award process, including: ensuring the timely and accurate invoicing of sponsors and submission of final expenditure reports; assisting PI in the preparation of progress reports, and any other documentation required by the sponsor; assisting TUSM Finance, TUSM RA and other School or University offices in the regular review of research data for national surveys, internal reports, research space allocation assessments, etc.; preparing center annual budget projections for faculty and staff; updating and tracking equipment inventory and space reports.

*Performs other duties as assigned

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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