Responsibilities

·       Retrieve Vendor Datasheets: Obtain and organize item datasheets quoted by vendors for accurate part number creation.

·       Vendor Communication: Interface regularly with suppliers

·       ERP Data Management: Create or update vendor records in Oracle NetSuite as approved by management.

·       Purchase Order Administration: Generate and monitor purchase requisitions/orders to maintain accuracy in procurement details.

·       Order Acknowledgement Follow-Up: Track and document PO acknowledgments from vendors.

·       Order Expediting: Accelerate outstanding orders and update delivery status in the ERP to meet project schedules.

·       Inventory Coordination: Support monthly stock counts by working closely with warehouse and logistics teams to maintain inventory accuracy.

·       Invoice Verification: Review invoices for correctness in amounts and payment terms before processing.

·       PO & Sales Note Reconciliation: Cross-check vendors’ sales notes against POs, escalating discrepancies to management and communicating outcomes within 5 working days.

·       Supplier Relationship Management: Develop and sustain strong working relationships with suppliers and vendors to enhance procurement efficiency.

Requirements

           ·       Minimum ITE Certificate with relevant experience required; Diploma in Supply Chain Management, Business, or Logistics is preferred.

·       ERP Expertise: Working knowledge of ERP systems (Oracle NetSuite preferred).

·       Technical Proficiency: Strong Microsoft Office skills, especially Excel.

·       Industry Experience: Minimum 2 years in procurement; exposure to supply chain, logistics, or warehouse operations is an advantage.

·       Communication & Autonomy: Effective communication skills and ability to work independently with strong time management.