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Freelance Event Travel Managers (U.S. Based)
contract•New York
About this role
Freelance Event Travel Managers (U.S. Based)
We are looking to add great Freelance Event Travel Managers (U.S. Based) onto our roster. By applying here you will be considered for upcoming short & long term contracts with TAIT. This application is not for full-time employment.
The Freelance Event Travel Manager is responsible for overseeing the travel & logistics across a variety of projects for TAIT and it’s clients. This includes: Flights, accommodation and ground transport.
The Freelance Travel Manager will work closely and collaboratively within the Project Operations Department, and be very closely supported by the Senior Project Leadership team on each project.
- Day-to-day contact for Client travel partners/vendors.
- Responsible for overseeing day to day travel needs for all supplier groups across a variety of projects, all varying in size and scope.
- Responsible for providing travel vendors with accurate, up to date supplier information related to travel
- Manage and track travel related data including flights, ground transport, accommodations
- Works to maintain and uphold event travel policies and procedures
- Support with rooming assignments, strategy and oversight of accommodation plans between all properties
- Oversee accommodation assignments and communications between event travel partners
- Quality assurance at all properties and vendor/supplier oversight of scopes
- Manage internal team travel requirements (including flight bookings, hotels, rental vehicles, and more)
- Includes supporting internal reconciliation process, receipt submissions and billbacks
- Support with RFP development, circulation and oversight
- Budgetary support and oversight including regular reconciliation and spend analysis
- Assist with the creation of the After-Actions post event report, including qualitative feedback and data/metrics developed throughout the execution of the event.
- Participate in regular department meetings (Video Conference, Call, in-person, as appropriate) to receive updates, communication, and workshop ideas.
- Other travel & logistics duties as required
Qualifications:
- Have excellent interpersonal & communication skills, both verbal & written.
- Bachelor's degree and/or a minimum of 5+ years of international live event, entertainment, live theater, touring concert and/or production travel management experience at the managerial level.
- Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint
- Experience using AirTable, Smartsheets, or similar database and tracking software
- Strong knowledge of international event industry and core event production elements, terms, and process
- Available across multiple time zones and ability to work irregular hours as travel is always changing
- Strategize, meet and devise plans with executives and core team members
- Play a key role in communications with all stakeholders and all departments
- Strong project management and budget experience
- Guarantee communication paths are frequent and open
- Ensure that all work conforms to pre-established specifications & standards of TAIT.
- Take initiative, multi-task, and work positively in a fast-paced environment.
- Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.
- Demonstrate a sense of urgency & act responsively.
- Work independently as well as within a team environment.
- Supremely organized, detail-oriented, and thorough.
What you'll do
- The Freelance Event Travel Manager oversees travel and logistics for various projects, managing flights, accommodations, and ground transport. They work closely with the Project Operations Department and maintain communication with travel partners and vendors.
About TAIT
TAIT is a trusted partner, delivering world-class, audience-centric experiences through continuous innovation.
We exist to imagine beyond expectations to create moments that transcend. Our global multidisciplinary team works with clients in the realms of Live, Location Based Experience, Brand Experience, and Placemaking to develop and deliver unforgettable events and innovative live experiences around the globe.
Together with our clients, our global team of passionate artisans envision, create, and deliver experiences that move audiences around the world. From strategic visioning to delivery, across markets for all types of audiences, we are united by a belief that anything is possible.
Ready to join TAIT?
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Frequently Asked Questions
What does a Freelance Event Travel Managers (U.S. Based) do at TAIT?
As a Freelance Event Travel Managers (U.S. Based) at TAIT, you will: the Freelance Event Travel Manager oversees travel and logistics for various projects, managing flights, accommodations, and ground transport. They work closely with the Project Operations Department and maintain communication with travel partners and vendors..
Is the Freelance Event Travel Managers (U.S. Based) position at TAIT remote?
The Freelance Event Travel Managers (U.S. Based) position at TAIT is based in New York, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Freelance Event Travel Managers (U.S. Based) position at TAIT?
You can apply for the Freelance Event Travel Managers (U.S. Based) position at TAITdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.