Executive Assistant

Reporting directly to the President, the Corporate Executive Assistant provides high-level administrative, strategic, and operational support to ensure that corporate office activities are conducted efficiently and effectively. This role requires exceptional organizational skills, keen judgment, proactive problem-solving, and the ability to manage a high volume of critical, sensitive and confidential information with discretion. The Executive Assistant acts as a key liaison between Executive Leadership, organization-wide management, corporate support functions, regional and branch offices, employees, and external partners. 

Responsibilities include but are not limited to:

• Manage and prioritize leadership schedule, ensuring optimal use of time
• Maintain Corporate calendar and update, advise and inform stakeholders of evolving adjustments thereto 
• Coordinate and prepare materials for meetings, presentations, and events, including agendas, briefings, and follow-up documentation
• Anticipate the overall corporate leadership needs, and proactively address issues before they arise
• Handle confidential communications, correspondence, and requests with professionalism and discretion
• Maintain organized systems for collection and retention of corporate records, information, and workflow management
• Serve as key point of contact for Executive leaders, and as liaison with organization-wide management, representing the organization with professionalism and a high level of service
• Facilitate communication and alignment between Executive leadership and internal departments or external stakeholders
• Draft, proofread, and edit emails, memos, reports, and other executive-level documents
• Plan, schedule, and coordinate setup and conduct of executive meetings, board meetings, and special events
• Prepare meeting minutes and track action items to ensure timely follow-up
• Coordinate travel arrangements, itineraries, logistics, and related time and expense reporting
• Support key initiatives by tracking timelines, milestones, deliverables, and cross-functional dependencies
• Conduct research, summarize findings, and provide recommendations as assigned 
• Assist in planning, implementing, and monitoring strategic projects and organizational priorities
• Ensure the executive team members are well-prepared and briefed for all engagements
• Identify process improvement opportunities to enhance efficiency within the executive office
• Manage vendor relationships and help oversee budgetary or procurement activities relevant to Executive Leadership

Qualifications

• Bachelor’s degree in business administration, Communications, or demonstrated relevant experience and proficiency in related field
• 5–7 years of experience supporting senior executives; C-suite experience strongly preferred
• Experience in a fast-paced corporate, nonprofit, or professional services environment
• Exceptional written and verbal communication skills
• Strong organizational and time-management abilities with attention to detail
• High emotional intelligence and ability to maintain confidentiality
• Proactive problem solver with the ability to make sound decisions independently
• Proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams) and related productivity tools
• Experience with travel, reservations and C-Suite tools for planning itineraries and meetings  
• Ability to manage multiple priorities and adapt to changing circumstances
• Professional, polished, and composed in all interactions
• Reliable, trustworthy, and consistent
• Collaborative team player with a service-oriented mindset
• Strong initiative and ability to anticipate needs without instruction
• Full-time, onsite or hybrid depending on organizational needs
• May require occasional extended hours and/or travel
• Based on overall applicant qualifications and location, this role may be considered for remote work

* Please Note that selected candidates will be required to pass a drug, background and reference screening.

T2 Utility Engineers is an equal opportunity employer. We are committed to an inclusive, equitable and accessible workplace. Qualified applicants will receive consideration for employment without regard to race, color, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status or disability. If you require an accommodation at any time during the recruitment or application process, please contact Human Resources. 

T2 Utility Engineers does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any T2 Utility Engineers employee. Resumes from approved vendors must be specifically requested by T2 Utility Engineers and approved by the T2 Utility Engineers Talent Acquisition Team.