Administrative Assistant
part-time•Spring
About this role
Job Title: Administrative Assistant
Reporting Line: Human Resources Manager
Location: Spring, Texas
Position Grade: G
Job Specification
The Administrative Assistant supports multiple departments across the organization. This role provides broad administrative and operational support. This is not an Executive Assistant position, but the role will regularly interact with and assist senior leaders.
The position is part-time, with specific days and hours per week that may vary based on business needs.
Principal Accountabilities
The responsibilities outlined below represent examples of the types of administrative and operational support this role may provide to each department. Actual tasks will vary based on business needs, priorities, and timing, and not all duties will be performed consistently or simultaneously.
Commercial / Sales Support
- CRM Administration
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- Conduct reviews of items in the CRM to identify missing, incomplete, or inaccurate information
- Coordinate with team members to resolve data gaps
- Assist with generation of weekly reporting
- Financial Evaluation Models & Business Cases
-
- Assist with preparation of business cases by populating data
Finance Support
- Support basic administrative coordination related to finance workflows as needed.
HR / HSE / Office Support
- Assist with entry of site observations into the safety reporting system.
- Compile and report monthly sustainability data.
- Assist with coordination of candidate pre-employment appointments.
Qualifications & Experience
- Strong proficiency in Microsoft Office, including:
- Excel, PowerPoint, Word, Outlook (email and calendar management)
- Strong written and verbal communication skills.
- Excellent time management and prioritization abilities.
- High attention to detail and accuracy.
- Ability to work independently, manage multiple tasks, and support multiple departments simultaneously.
- Professional, dependable, and comfortable working with senior leadership.
HSE Responsibilities
Stop work by challenging and stopping unsafe acts and behaviors or unsafe conditions.
Comply with Standard Operating Procedures defined in responsibilities above, and company STOP WORK system
Competencies
- Action Oriented
- Attention to Detail
- Time Management
- Organizing
- Communicates Effectively
- Integrity & Trust
What you'll do
- The Administrative Assistant provides broad administrative and operational support across multiple departments. Responsibilities include CRM administration, financial evaluation support, and HR coordination tasks.
About Swire Energy Services
Swire Energy Services is a global provider of services supporting the energy industry. Operating in 30 countries and employing over 750 staff globally, people are at the centre of our business. We provide a wide range of value and performance driven solutions including offshore containers and services, specialised wind services, and aviation services. Supported by our global experts we strive to be the easiest company to work with, bringing smart connected services to our customers.
Ready to join Swire Energy Services?
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Frequently Asked Questions
What does a Administrative Assistant do at Swire Energy Services?
As a Administrative Assistant at Swire Energy Services, you will: the Administrative Assistant provides broad administrative and operational support across multiple departments. Responsibilities include CRM administration, financial evaluation support, and HR coordination tasks..
Is the Administrative Assistant position at Swire Energy Services remote?
The Administrative Assistant position at Swire Energy Services is based in Spring, Texas, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant position at Swire Energy Services?
You can apply for the Administrative Assistant position at Swire Energy Servicesdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.