About this role
About the Job:
The Administrative Assistant provides administrative support to DCS and clinical team to ensure efficient scheduling programming for the facility by preparing schedules, handling information requests, making outreach to fill schedule and scheduling meetings/room assignments for facility meetings/functions. This position is onsite at the facility and is not a remote position.Roles and Responsibilities:
- Supports managers and employees through a variety of tasks related to organization and communication.
· Attends meetings and takes accurate minutes.
· Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
· Answers telephones and takes messages or transfers calls.
· Composes and prepares correspondence for patients and staff.
· Coordinates collection of data for scheduling.
· Researches, prioritizes, and follows up on incoming issues regarding scheduling and programming.
· Manages an active calendar of appointments, schedules appointments, and arranges staff meetings.
· May cover the reception desk when required.
· May manage and coordinate administrative programs and office activities.
Min. Qualifications:
· High school diploma or equivalent required. Associates degree preferred.
· Three or more years of experience supporting leadership, preferably in a medical facility environment.
· Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.
· Excellent communications and interpersonal skills required.
· Skills with Microsoft Office products, telephone systems, office equipment
· Ability to use good judgment and to maintain confidentiality of information.
Why Cottonwood Tucson?Cottonwood Tucson offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Cottonwood Tucson is an EOE.Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.
Other facts
About Summit BHC
Headquartered in Franklin, Tennessee, Summit Behavioral Healthcare was established to develop and operate a network of leading behavioral health and addiction treatment centers throughout the country.
Summit BHC’s focus is on operating acute psychiatric hospitals, specialty chemical dependency services, and behavioral health hospitals throughout the country within a flexible and dynamic continuum of care.
Our Services Include:
Residential Substance Use Disorder Programs
Acute Psychiatric Care
Detoxification Programs
Partial Hospitalization Programs
Intensive Outpatient Programs
Health and Wellness Programs
Dual Diagnosis Treatment
Summit BHC Mission:
Our mission is to improve the lives we touch.
Our treatment facilities are specialized in helping adults, adolescents, and families suffering from mental health challenges and addiction while offering a solution to the stressors that drive these issues, providing a path to change and ensuring ongoing support for a restored life.
What you'll do
- The Administrative Assistant provides administrative support to the DCS and clinical team, ensuring efficient scheduling and programming for the facility. Responsibilities include preparing schedules, handling information requests, and managing an active calendar of appointments.
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