Summary
Location
Jacksonville
Type
full-time
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About this role
PROJECT ADMINISTRATOR
JOB DESCRIPTION SUMMARY
The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.
REQUIREMENTS
Education
- Required: High School Diploma.
- Preferred: High School Diploma and some secretarial courses.
Experience
- Required: General secretarial experience.
- Preferred: General secretarial experience and some general construction industry knowledge.
Skills / Knowledge / Abilities
- Position requires intermediate computer skills (Word and Excel).
- Position requires excellent organizational skills.
- Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
- Position requires the ability to communicate with and work with all types of people.
- Position requires good telephone etiquette.
DUTIES AND RESPONSIBILITIES
- Preparation of subcontracts, purchase orders and change orders.
- Review and approval of subcontractor certificates and insurance.
- Review and approval of subcontract security (bonds, letter of credit, etc.).
- Prepare and distribute bid packages on CM projects.
- Prepare and distribute addendums on CM projects.
- Prepare outgoing correspondence (type, fax and mail).
- Prepare owner pay applications.
- Prepare owner change orders.
- Prepare and distribute project directories.
- Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
- Various notary duties (pay requests, bids, etc.).
- Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
- Preparation of weekly packages to satellite (and job site) offices.
- Other miscellaneous duties as needed.
Other facts
About STO Building Group
The STO Building Group is a privately-owned family of top-tier builders who operate collaboratively, innovate uniquely, and join powerfully to put our clients first. Unlike any construction company in the industry, each of our 14 builders is empowered to stay true to their distinct business model and heritage while sharing coveted construction resources—like real-time data, lessons learned, trade relationships, bonding, and buying power. Drawing on each other’s strengths, we can tackle literally any type of new building, renovation, or repositioning project—from residential and commercial towers, data centers, hospitals, and warehouses to laboratories, museums, hotels, and places of learning. That’s the power of our 5,700-person platform at work.
Learn more about us at stobuildinggroup.com
The STO Building Group family of builders includes:
Abbott Construction, Ajax Building Company, BCCI Construction, Govan Brown, Layton Construction, LF Driscoll, Pavarini Construction Co., Pavarini McGovern, RC Andersen, Structure Tone, Structure Tone Southwest, Structure Tone International and STO Mission Critical.
STO Building Group is an equal-opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
What you'll do
- The Project Administrator is responsible for providing administrative support to jobsite staff, including preparing subcontracts and managing project documentation. They also handle various filing tasks and follow up with subcontractors.
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