Summary
Location
Jacksonville
Type
full-time
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About this role
Travel and Expense Clerk
Position Type: Full-time, Non- Exempt, Hourly
Reports to: Director of Administration
Supervisory Responsibility: None
Location: Normandy, Jacksonville, FL
Company Summary
Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we’ve delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners’ unique sustainability objectives.
Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today’s energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy.
Position Summary
The Travel and Expense Clerk supports travel operations for Stellar Energy Americas. This role focuses on assisting employees, especially those working in manufacturing and field environments—with travel arrangements, expense reporting, and account setup. This is an entry level role with room for advancement and the position reports to our Normandy Facility.
Essential Functions
- Assist with onboarding and setup for new travelers, including travel profiles and account logins.
- Support booking of domestic and international travel (airfare, hotels, rental cars, and related logistics).
- Maintain communication with travelers, including field services and manufacturing teams, to ensure smooth travel experiences.
- Respond promptly to travel-related questions, special requests, and unexpected changes.
- Provide guidance and hands-on assistance with expense report preparation and submission.
- Ensure compliance with travel and expense policies and help identify areas for process improvement.
- Consolidate booking receipts and verify expenses for accuracy and budget alignment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
- Approachable and supportive: Builds trust and communicates comfortably with employees at all levels, including those new to corporate systems.
- Strong customer service mindset: Patient, friendly, and dependable when assisting travelers.
- Clear communicator: Explains processes in straightforward, easy-to-follow language.
- Calm under pressure: Manages multiple travel requests and last-minute issues professionally.
- Attention to detail: Ensures accuracy in bookings, profiles, and expense submissions.
- Problem solver: Finds practical, timely solutions to travel and expense challenges.
- Collaborative and dependable: Works well with HR, Accounting, and Operations teams.
- Adaptable: Flexible in handling changing priorities and supporting both office and on-site work.
Supervisory Responsibility
The position does not have any supervisory responsibilities at the time.
Work Environment
This position primarily operates in a professional office setting but includes regular interaction with employees working in manufacturing and field environments. The role occasionally requires travel to other sites and coordination of off-site events, which may involve exposure to outdoor conditions.
Physical Demands
This is largely a sedentary position, but some movement and light lifting (up to 25 pounds) may be required for filing, event set up, or travel coordination tasks.
Position Type/Expected Hours of Work
Full-time, Monday through Friday, 7:30a.m. - 4:30p.m. or 8:00 a.m. – 5:00 p.m. Occasional evening or weekend work may be required.
Travel
Up to 20% travel, including occasional local site visits as needed.
Required Education and Experience
- Minimum 2 years of experience in corporate travel, administrative, or executive support roles.
- Experience with travel booking and expense systems such as Concur, SAP, or CTM (Lightning).
Work Authorization
Must be authorized to work in USA.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Other facts
About Stellar Energy Americas Inc
What you'll do
- The Travel and Expense Clerk supports travel operations by assisting employees with travel arrangements and expense reporting. This role ensures compliance with travel policies and helps improve processes.
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