Accounts Receivable & Invoicing Specialist

Accounts Receivable & Invoicing Specialist

Full-Time | Remote

About Statusphere

Statusphere helps leading consumer brands scale micro-influencer marketing in a fraction of the time. Trusted by 400+ brands, our platform combines sophisticated matchmaking algorithms, fulfillment technology, automated reporting, and guaranteed content to drive results.

At Statusphere, we help top consumer brands scale micro-influencer marketing, without the usual headaches of manual outreach, contracting, payments, or shipping.

About the Role:

Reporting to the Head of Revenue Operations, The Accounts Receivable & Invoicing Specialist is responsible for accurate and timely client invoicing and day-to-day accounts receivable activities within QuickBooks Online. This role requires strong, hands-on experience creating and managing invoices in QBO and applying client payments accurately. The role supports Revenue Operations and Accounting by ensuring clean invoicing, organized A/R records, and clear visibility into invoice status and payment timing.

This is an execution-focused role. The ideal candidate already knows how to operate confidently in QuickBooks Online and does not require training on basic QBO invoicing or paymentworkflows. The role includes exposure to core A/R concepts such as aging, cash collection, and DSO, but does not own collections strategy or enforcement.

What You’ll Do:

Client Invoicing (Primary Responsibility)

• Accurately create, review, and issue client invoices in QuickBooks Online based on HubSpot quotes, executed agreements, and direct direction from the Head of Revenue Operations
• Translate deal terms, pricing, service periods, and billing structures into correct QBO invoices without supervision
• Ensure invoices are issued on time, consistently, and in accordance with internal billing schedules
• Maintain clear documentation tying invoices to source quotes, agreements, or approvals
• Ensure invoices reflect correct customer details, payment terms, and invoice templates

Accounts Receivable & Payment Tracking

• Monitor invoice status in QuickBooks Online to determine which invoices are paid, outstanding, or overdue
• Apply and reconcile client payments received via QuickBooks Online payment rails
• Apply and reconcile client payments received via Mercury and recorded in QuickBooks Online
• Investigate and resolve unapplied cash, partial payments, or misapplied payments
• Maintain organized and accurate A/R records to support month-end close

A/R Follow-Up & Cash Collection Exposure

• Perform routine follow-up with clients on outstanding invoices in a professional and organized manner
• Maintain basic A/R aging reports and highlight overdue items
• Develop working familiarity with DSO, invoice aging, and cash collection concepts
• Escalate collection risks, disputes, or extended past-due balances to the Head of Revenue Operations

Cross-Functional Coordination

• Work closely with the Head of Revenue Operations as a day-to-day operational partner
• Coordinate with Accounting to ensure invoicing and payment activity aligns with close requirements
• Communicate clearly with internal stakeholders regarding invoice status and payment timing

Process Discipline & Organization

• Maintain clean records, naming conventions, and audit-ready documentation
• Follow established invoicing and A/R procedures consistently
• Identify recurring invoicing or payment issues and flag them for process improvement

What We’re Looking For:

• 3–5 years of hands-on experience in accounts receivable, invoicing, or billing roles
• Strong, demonstrated experience using QuickBooks Online, including invoice creation,
• Payment application, and A/R tracking (required)
• Basic understanding of A/R aging, DSO, and cash collection concepts

Work Experience:

• High attention to detail and strong organizational skills
• Clear written and verbal communication skills
• Skilled with repetitive work
• Proven ability to create accurate invoices in QBO without supervision
• Experience following up with clients on outstanding invoices in a professional manner
• Ability to read and interpret HubSpot quotes, deal summaries, and basic contract terms

Preferred Education: High School diploma or equivalent. Bachelor’s degree in Accounting preferred.

Travel: Typically, less than 5%. Remote environment. No special physical demands required.

What You’ll Get OR Full-Time Employee Benefits:

• Competitive Compensation
• Medical, Dental, and Vision insurance
• Unlimited PTO + paid holidays
• 4% 401(k) match
• Work from anywhere – fully remote flexibility
• Paid parental leave
• Employee stock options
• Opportunities for growth & leadership in a fast-growing company
• Collaborative, innovative, positive, team-oriented culture