Overview

The position will be based in the St. Johnsbury Probation and Parole field office, Monday through Friday, and plays a key role in supporting daily operations.  This role involves frequent interactions with members of the public and community partners.  Essential duties:

• Perform a wide range of administrative functions to support daily operations of the St. Johnsbury Probation and Parole Office, including reception, mail processing, and telephone communication
• Serve as a professional point of contact for members of the public, supervised individuals, and community partners
• Process, maintain, and safeguard legal documents in accordance with departmental policies and statutory requirements
• Ensure accurate and timely booking and release entries for all daily intakes and releases
• Monitor office expenditures, process purchase requests, track invoices, and maintain financial records
• Assist the District Manager with quarterly budget reviews and preparation for future fiscal year planning
• Process confidential record check requests for offenders, volunteers, and employees while adhering to strict confidentiality standards
• Navigate recruitment and payroll systems to support personnel actions, manage recruitment lists, and review timesheets for accuracy
• Maintain office equipment inventory and coordinate quarterly site visits with Information Technology staff
• Maintain supervised individual case files and ensure documentation is complete, accurate, and properly stored
• Process expungement and sealing of supervised individual records in compliance with legal requirements
• Submit, record, and track supervision fees in accordance with established procedures
• Utilize the Vermont Judicial Portal and Odyssey File and Serve for court-related documentation and filings
• Collaborate with courts, attorneys, law enforcement agencies, and community partners to support case flow and office operations
• Provide clear, professional communication and high-quality customer service in a public-facing environment
• Work independently, manage multiple priorities, and maintain accuracy in a fast-paced setting
• Uphold confidentiality requirements and demonstrate sound ethical judgment in all duties

Who May Apply

This position, Administrative Services Coordinator II (Job Requisition #54258), is open to all State employees and external applicants.

If you would like more information about this position, please contact [email protected].

Resumes will not be accepted via e-mail. You must apply online to be considered.

Please note that multiple positions in the same work location may be filled from this job posting.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

High School diploma or equivalent AND three (3) years or more of experience providing administrative-level support to a business or organization.

OR

One year of full-time college level study in accounting, business or public administration, office administration or a related field AND two (2) years or more of experience providing administrative-level support to a business or organization.

OR

Two years of full-time college level study OR an associate's degree or higher in accounting, business or public administration, office administration or a related field AND one (1) year or more of experience providing administrative-level support to a business or organization.

OR

Three years or more of full-time college level study OR a bachelor's degree in accounting, business or public administration, office administration or a related field.

OR

One (1) year or more of experience as an Administrative Services Coordinator I with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

DOC PREA (Prison Rape Elimination Act) Requirements

In accordance with federal regulation, any person applying for employment in the Department of Corrections must provide relevant information.  Previous institutional employers will be contacted and required to provide information regarding substantiated incidences of sexual abuse or resignation during a pending investigation of an allegation of sexual abuse.  By submitting this online job application, you certify all information furnished is true and complete.  The information you provide in accordance with this regulation may be used, and previous employers may be contacted for the purpose of investigating and verifying your work history.

Conviction History Requirements: Candidates who have any felony conviction record or who, within the past five (5) years, have been placed under supervision or sanctioned for a misdemeanor conviction must receive a waiver from the Commissioner of Corrections in order to be considered for employment.  You may access the application and corresponding documents by clicking here.  Once you have completed the application, please send it directly to the hiring manager identified as the contact person in this job posting.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website.

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.