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The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Note: Effective Feb. 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA.

Opportunity awaits! The Youth Transitions Unit within the Office of Child Welfare Programs (OCWP) is seeking a highly motivated individual who has experience with invoice systems, payment processing, and Microsoft Excel. If you are seeking an administrative support role where your attention to detail is valued, this Administrative Specialist 1 position may be for you!

Summary of Duties

As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.   

This position will provide daily administrative support to the Youth Transitions Program, and its Program Manager and Program Coordinators as needed. Assignments will include extensive data entry tasks and a variety of administrative duties. Responsibilities include, but are not limited to:

• Provide daily administrative support to the Youth Transitions Program.

• Verify youth eligibility for funding and services.

• Validate Independent Living Program (ILP) service documentation.

• Complete data entry for Independent Living Programs (ILP) and grantees.

• Complete invoice validation.

• Process payments.

• Track documents and funding.

• Communicate with ILP community contracted providers regarding billing and documentation.

Minimum Qualifications

• Two (2) years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

• An associate degree in general office occupations and one (1) year of experience with records processing, generating documents, and gathering and sorting data; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Experience utilizing Microsoft Excel at an intermediate or advanced level.

• Experience providing customer service and building positive relationships with customers, staff and/or contractors.

• Experience issuing payments and/or processing invoices.

• Experience and knowledge of adolescent development, the impact of foster care, and the barriers transition age youth face.

Attention all candidates! A cover letter is required (limit: 2 pages or less). Clearly describe how you meet all the essential attributes listed above in your cover letter.

• Your resume (optional) and cover letter (required) may be uploaded in the Resume/CV field on the online application.

• Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the hiring process and will be used to determine your starting salary range if you are selected as a final candidate.

• Please include detailed work history that includes the month/year start date and month/year end date for each role/job. If applicable for college degrees, please clearly indicate if a degree has been completed when providing educational history (graduation dates are not required).

• If you are selected as the final candidate and qualified for the position based on a college degree, please be prepared to provide verification of your completed education before moving forward in the hiring process.

Working Conditions

• The work schedule is 8 a.m. – 5 p.m., Monday – Friday (Pacific Time). This work schedule is not negotiable. Over time hours must be approved in advance.

• This position is eligible for hybrid work after the initial in-office training period is successfully completed. Ongoing, you will be required to report to the Salem office when training, business or operational needs are dependent on onsite activities. Frequency varies.

• Some travel expenses are not provided, nor reimbursable for remote/hybrid work employees per travel policy paragraph 105: https://www.oregon.gov/das/Financial/Acctng/Documents/40.10.00.pdf

• Occasional statewide travel is required, including overnights.

• Works in an integrated environment where diverse programs, partners and staff create the work team.

• General working conditions include high stress environment due to a high-volume workload with short response time frame expectations.

• Daily exposure to reports of potential abuse and confidential information from diverse groups who may have experienced trauma.

• Serve a diverse range of internal and external customers with compassion and professionalism through a trauma informed lens.

Background Checks and Requirements

• Requires a valid driver's license or other acceptable method of transportation for routine travel.

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check. 

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ and Oregon National Guard preference:

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).  

• This recruitment may be used to fill future vacancies in the same classification.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Alissa Walker. If you contact the recruiter, please include the job requisition number.

• Email: [email protected]

• Phone (call or text): 503-519-1807