Initial Posting Date:

Application Deadline:

Agency:

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Position Type:

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Job Description:

This position serves as the executive support specialist for the Medicaid Director, Deputy Medicaid Director, and the Medicaid Chief of Staff. Accordingly, this position will take lead to manage, organize, and coordinate administrative actions that are highly complex, confidential, time-sensitive, and consequential to the daily operations of the Medicaid Division.

Toward this aim, the position will assist in the packaging and dissemination of key communication materials, summarize and support tracking and follow-up of meeting/workgroup agreements, decisions, and actions. In addition, the position will provide direction to other administrative and operational staff within the Medicaid Division to assure consistent, collective, cohesive processes and to promote process improvement.

This position serves as a liaison between the Medicaid Director and MED DO broadly to internal colleagues and teams, external partners and providers, other state agency leadership, Governor’s Office and legislative office, as well as federal agencies.  

This position will factor in the perspectives of diverse populations most harmed by social injustice and inequities including communities of color, immigrant groups, the disability and neurodivergent communities, veterans, older adults, individuals identifying as LGBTQIA+ and other communities that have been traditionally marginalized. 

Click Here to view a Dashboard of all current recruitments for the Medicaid Division. On the dashboard, you will see a link to the full position description for the position(s) associated with this REQ#.    

The position description provides additional context for the role. Section 1 of the position description outlines Position Information, including Work Location and Supervisor Name. Section 3 outlines specific responsibilities in the Description of Duties.   

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Minimum Qualifications:

These qualifications must be visible in your application for consideration.

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes:

The following are skills and lived experiences that we have identified as keys to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

1.     Demonstrated experience providing high-quality executive and administrative support, including professional customer service, effective communication, and collaboration with leadership, staff, and diverse internal and external partners using a person-centered approach. 

2.     Demonstrated experience supporting meeting and calendar coordination, including scheduling, agenda preparation, note-taking, document management, and follow-up tracking to support effective communication and decision-making; experience in environments that require navigating a high degree of urgency and confidentiality. 

3.     Ability to interpret, explain, and provide basic guidance on agency procedures, forms, and administrative processes within established policies and frameworks. 

4.     Demonstrated ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment in alignment with agency programs, operations, and administrative requirements. 

5.     Working knowledge of health services administration or public sector operations, with an understanding of how administrative support functions contribute to program effectiveness (experience supporting Medicaid or Health Policy programs is preferred but not required). 

6.     Demonstrated experience managing and coordination internal business and administrative operations, including records management, correspondence tracking, workflow coordination, and support of office procedures. 

7.     Demonstrated attention to detail and organizational skills, including experience reviewing documents for accuracy, supporting compliance activities, and assisting with basic quality assurance or process improvement efforts. 

8.     Proficiency using Microsoft Office applications (Excel, Word, Outlook) and collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet, with the ability to quickly learn new systems and tools. 

We are seeking someone who shares Oregon Health Authority’s mission and values. OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances.

Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values. 

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.

• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.

• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!

• This announcement is for 1 vacancy.

This is a permanent, full-time, management service position, not represented by a union.

• This is a HYBRID (15% IN-OFFICE) position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.

• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Juan McGruder at Voice: [503-302-0454] (TTY 711) or Email: [email protected]. 

• For Workday technical support dial 1-855-524-5627. 

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.

• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.

• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.

• Possible eligibility for the Public Service Loan Forgiveness Program.

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation.

Salary is determined through a fair review of your education, experience, and training as it relates to the position.

*Note: Effective Feb. 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5. The salary listed in this posting does not reflect the COLA.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.