About this role
Initial Posting Date:
01/27/2026Application Deadline:
02/03/2026Agency:
Oregon State Marine BoardSalary Range:
$3,703 - $5,062Position Type:
EmployeePosition Title:
Administrative AssistantJob Description:
Now hiring, apply today! – Administrative Assistant
As an Administrative Assistant under the Boating Facilities Program, you will provide administrative support to the Boating Facilities Program Manager and Boating Facilities Program team which includes engineer, designers and environmental permitting specialist.
The Administrative Assistant assists the program in person, in the Salem office, Monday through Friday, with a flexible schedule to meet agency and department missions. For a full review of the position description, please click here.
What We Are Looking For
Minimum Qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Requested Attributes:
Demonstrated customer service experience gained in a professional setting, including providing customer service to both internal and external customers.
Experience producing written correspondence at the professional level on behalf of an organization, team, or member of leadership.
High Proficiency in Microsoft Office including Excel, Word, and Access.
Demonstrated skill and experience supporting a workplace organization.
High attention to detail, including proofreading and data review.
Maintain strong collaborative working relationships among cross functional teams within the agency.
Preference:
Preference may be given to those with a broad-based knowledge of recreational boating safety and geography of Oregon.
Application Details and Instructions
Please visit the State of Oregon job opportunities webpage to submit your application for the position. Please ensure the work history in your applicant profile is up to date and include a current copy of your resume and cover letter. If you are a current State of Oregon employee, you must apply through your employee Workday account.
This announcement is for one, full time, permanent, Administrative Assistant (Classification: Administrative Specialist 1) position and may be used to fill future vacancies.
If you have questions about the announcement, or need an alternate format to apply, contact the Recruiter, Nancy Karnas at: [email protected] | 971-719-3083.
Note: Effective Feb. 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA.
The Benefits of Joining Our Team
The Boating Facilities team focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate. Additional benefits include:
Work/life balance, 11 paid holidays a year, and a competitive benefits package.
Advancement and learning opportunities that will help grow your career with the State of Oregon.
Get There - Oregon’s easy-to-use carpool matching tool and trip planner.
Live, work, and play in Salem, Oregon.
Additional Details:
Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.
Helpful Links & Resources
Oregon Job Opportunities Webpage | How to Set Job Alerts
Workday Applicant FAQ | What You Need to Know to Get the Job
Other facts
About State of Oregon
Oregon Youth Authority is the state's juvenile justice agency, reducing victimization by helping at-risk young people lead productive, crime-free lives.
OYA runs five youth correctional facilities, four youth transition facilities, and 25 parole and probation offices across the state, with a central administration office in Salem, Oregon. We serve approximately 1,500 youth ages 12 through 24 who commit crimes prior to their 18th birthday.
The mission of OYA is to protect the public and reduce crime by holding youth offenders accountable and providing opportunities for reformation in safe environments. We are guided by four core values:
• Integrity
• Professionalism
• Accountability
• Respect
For more information, including our terms of use, please visit our blog at www.insideoya.com or our official website at www.oregon.gov/OYA.
What you'll do
- The Administrative Assistant will provide administrative support to the Boating Facilities Program Manager and team. This includes assisting with records processing, document generation, and data management.
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