Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Under the supervision of the Human Resource Administrator, is responsible for the processing of payrolls and related forms and reports. Provides payroll information for budget. Process all payroll deductions. Maintain employee group insurance and benefits programs, including retirement benefits. Assist agency employees by interpreting and explaining their employee benefit plan. Assist with processing workers’ compensation claims. Maintain records and reports for employee retirement contributions. Advise and process all forms for separating and retiring employees. Routinely works with comprehensive, confidential records and filing systems. Perform other duties as may be assigned by the Human Resource Administrator. 

JOB DUTIES

Records a variety of employee information to maintain and update payroll and benefit records.

Works with the Human Resource Assistant to ensure time is entered according to policy and procedure.

Process and reconcile monthly, supplemental, retro, and on demand payrolls within prescribed deadlines. Analyze and determine accuracy of payroll prepared. Ensure that procedures for all special payroll items such as longevity and worker compensation adjustments are followed. Reviews a variety of payroll source documents and identifies and reconciles discrepancies.

Identify problem areas or situations, evaluate problem causes, and take corrective action to resolve identified problems. Requests on demand checks if appropriate.

Compiles employee payroll data such as garnishments, worker compensation, benefits, retirement, and miscellaneous deductions. Verifies accuracy of data and keeps accurate records.

Process all required payroll deduction payments within prescribed deadlines. Provide accounting with required information timely to ensure payments are processed on time.

Answer questions from employees and supervisors regarding payroll matters.

Assist employees by interpreting and explaining their employee benefit plan provisions.

Administers the insurance program for new, current, and departing employees and their dependents. Coordinates annual open enrollment for benefit plans.

Coordinate retirement enrollment and termination forms including vesting and withdrawal options for departing employee for the Defined Benefit and Defined Contribution plans. Submit monthly contribution information to appropriate vendor by prescribed deadlines.

Assist the Chief of Administration with updates to the plan documents and other retirement matters. Prepare Defined Benefit Retiree Census data and submit annually to the Retirement Actuary.

Assist Human Resource Administrator with required payroll and benefit information for the annual budget.

Process workers’ compensation payroll adjustments. Coordinate and submit required documents to the appropriate entity in a timely manner. Notifies Human Resource Administrator of any issues or concerns that need attention.

Works in conjunction with other sections to complete items needed for agency audits. May assist with governmental reporting, audits, and compliance. Follows all compliance directives.

Perform related work as required and assigned.

Must have the ability to:

• Lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle. 
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, other agencies, and other partners.
• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.
• Use personal computer and various other office equipment.  Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet-based computer applications. 
• May be required to occasionally work extended hours and weekends with occasional travel requiring overnight stays.

Requirements:

Education:  Two years of college or comparable education. May substitute four years’ payroll processing experience in a large organization (100 employees or more) for education.

Experience:  Two years’ experience in Human Resources required with preference given for payroll processing experience. Knowledge of and experience with Workday software is a plus.

Knowledge and Skills: Position requires extensive contact with Department employees in person, by telephone, and/or in writing.  Requires knowledge of methods and procedures pertaining to payroll and benefits transactions and record maintenance; business communications, including grammar, punctuation and spelling; and business mathematics.  Responsible for confidential data. 

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact