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Workers' Compensation Board

Secretary Legal

Opening Date: January 23, 2026

Closing Date:  February 6, 2026

Grade / Admin Unit: 13 / Administrative

Job Class Code: 6556
Salary: $17.30 – $24.91/Hourly  
Position Number:

Location: Portland

JOB DESCRIPTION:

This position provides routine clerical, secretarial and administrative support services to professional legal staff in the Appellate Division of the Workers’ Compensation Board. The work requires knowledge of modern office practices and office equipment necessary to perform complex clerical tasks. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.  Work is performed under general supervision.

REPRESENTATIVE TASKS:​

• Prepare and distribute a variety of legal documents.

• Manage Appellate Division cases in computer data base from initial filing to final decision.

• Proofread and/or edit decisions and letters.

• Maintain physical files and archive completed files.

• Scan documents and maintain electronic files.

• Maintain calendars and schedules.

• Process incoming/outgoing mail.

• Organize and distribute research materials and briefs to administrative law judges.

• Respond to requests from administrative law judges.

• Answer routine inquiries from attorneys, litigants, and the public based on knowledge of Appellate Division rules and procedures.

• Become familiar with Appellate Division conventions and citation formats.

• Record oral arguments.

• Compile statistical information for reports.

• Answer phones.

KNOWLEGES, SKILLS AND ABILITIES REQUIRED: 

• Knowledge of modern office methods and procedures.

• Knowledge of spelling, punctuation, grammar.

• Familiarity with legal procedures and terminology.

• Familiarity with or ability to become familiar with legal data bases.

• Ability to operate modern standard office equipment.

• Ability to draft legal and business correspondence.

• Ability to use computerized and paper filing systems.

• Ability to proofread and edit documents.

• Ability to work with timelines and schedules.

• Ability to process standard mail transactions.

• Ability to determine facts, detect errors and irregularities, and resolve problems in accordance with established procedures.

• Ability to communicate effectively in both written and oral form.

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MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

CONTACT INFORMATION: For more information or questions specific to the position, please contact: [email protected] 

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment. 

This position is not eligible for visa sponsorship or STEM OPT extensions. 

Benefits of working for the State of Maine: 

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.  

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.   

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.  

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).  

• Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.   

• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.  

• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.  

• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.  

• Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.   

• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.  

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.   

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.  

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.  

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. 

Thinking about applying? 

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. 

If you require a paper application, please download and print one HERE

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.