About this role
If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information.
State of Maine Bureau of Human Resources
Opening Date: January 21, 2026
Closing Date: February 18, 2026
Grade/Admin Unit: 21 / Confidential
Job Class Code: CA21
Salary: $48,942.40 - $69,160.00/Annually
Position Number: 004800215
Location: Augusta
JOB DESCRIPTION:
This is paraprofessional support work in performing a broad range of employee benefits administrative functions for State of Maine employees, former employees, dependents, surviving spouses and retirees. This position also provides benefit and billing information to various State agencies, ancillaries, and vendors. Knowledge and interpretation of health, dental, vision programs, Health Credit Program and various other programs administered by the Office of Employee Health & Wellness. Responsible for determining appropriate benefits for active State of Maine employees and retirees. Responsibilities include making daily determinations to ensure compliance with state and federal laws regarding benefit enrollment, eligibility, terminations, and processing of COBRA. Daily communications with the employees, retirees, insurance vendors and agencies. Required to ensure correct deductions are taken from payroll as well as reconciliation of accounts. Required to work closely with the State’s new HRMS system in obtaining knowledge of maintaining the system, implementing (process) improvements, ensuring data quality, analyzing and reporting data, and training other staff members on the HRMS system. Work is performed under limited supervision, in a fast-paced work environment.
RESPONSIBILITIES:
- Ensures state and federal compliance for benefit administration for active employees, retirees, dependents, agencies, and ancillaries relating to health, dental, vision.
- Serves as a technical liaison for employees, retirees, dependents, agencies, and ancillaries on matters relating to eligibility, claims and billing issues.
- Research complex issues, composes correspondence regarding eligibility, coverage, termination of policies, premium cost and responds to court orders.
- Communicates daily by phone and email with active employees, retirees, agencies, ancillaries, and insurance vendors.
- Interprets, explains, and applies provisions of applicable laws, regulations and policies relating to active employees, retirees, and dependents.
- Conducts interviews with new, existing, separating and/or retiring employees to determine qualifications for benefits eligibility and processes the required paperwork.
- Performs and administers daily transactions relating to enrollment applications, for new hires and qualifying life events of current employees, which includes reviewing applications for accuracy, follow up with employees for required documents, coding applications, file submissions.
- Enters and coordinates payroll deductions for health, dental, vision programs with agency personnel and payroll staff. Reconciles monthly billing to ensure premiums are correct and deducted properly.
- Enters and processes COBRA requirements.
- Trains staff on new processes and reviewing current processes for improvement.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of Excel, Word, and Computer payroll, understanding of Insurance and benefits coverage and claims, superior customer service, and ability to convey complex information to employees and retirees.
- Experience in Human Resource Management Systems. Workday experience would be particularly helpful.
- Knowledge of accounting and payroll systems
- Knowledge of all associated benefit programs
- Knowledge of insurance language and definitions.
- Knowledge of State of Maine Statues relating to active employees and retiree benefits.
Knowledge of Family Medical Leave and all other leave types and how they affect benefit and premium payments.
Knowledge of COBRA law and regulations.
Broad based knowledge of Medicare rules pertaining to enrollment in Parts A, B, C and D.
Knowledge of Microsoft operations and other applicable programs.
Knowledge of division policies and procedures.
Knowledge of IRS rules pertaining to qualifying life events, domestic partner and 1095C forms.
Ability to maintain and use databases for tracking purposes.
Ability to communicate effectively in person, orally and in writing.
Ability to research and independently come to conclusions to make accurate decisions.
Ability to plan, set and administer individual goals and objectives.
Ability to establish and maintain effective working relationships with agency personnel and outside vendors.
Ability to demonstrate superior customer service.
Ability to verify, code, compute and reconcile data.
Ability to work collaboratively and be a team player
Ability to write reports and maintain records
Ability to be flexible and adjust to business needs while balancing multiple tasks and priorities.
Ability to work with confidential and sensitive materials.
MINIMUM QUALIFICATIONS:
Education, training, and/or experience that provides solid knowledge of Human Resources, Benefits and policy administration functions. Strong customer service skills
APPLICATION INSTRUCTIONS:
Please submit a cover letter along with a current resume.
In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION:
For more information or questions specific to the position, please contact [email protected]
The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.
This position is not eligible for visa sponsorship or STEM OPT extensions.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application, please download and print one HERE
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
Other facts
About State of Maine
Welcome! We in Maine take pride in our quality of life, our entrepreneurial spirit, and our strong, independent heritage. Our motto—“Dirigo” or “I lead” — reflects our sense of place, as the first state that greets the sun each morning, as well as our sense of pride…pride in our craftsmanship, our work ethic and our people.
No matter where you work in Maine State Government, you find a real sense of authenticity. From our small cities to our rural communities, the State of Maine offers a skilled and committed workforce, with unmatched transportation and information technology infrastructure.
Maine – it’s a great place to call home.
What you'll do
- The Public Service Coordinator I - Human Resources Specialist is responsible for performing a broad range of employee benefits administrative functions and ensuring compliance with state and federal laws regarding benefit enrollment and eligibility. Daily tasks include communicating with employees and vendors, processing applications, and reconciling accounts.
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