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Department of Health and Human Services (DHHS)

Financial Resources Specialist

Opening Date: January 28, 2026        

Closing Date: February 10, 2026

Job Class Code: 0077

Grade: 18 (Professional & Technical Svcs)        

Salary: $19.02 – $26.48 per hour

Position Number: 02000-2871

Location: This vacancy is in our Biddeford office.

Core Responsibilities:

As a Financial Resources Specialist, you will obtain and evaluate information from Caseworkers and client records in order to make timely determinations of eligibility for the Title IV-E program.  In performing these duties, your goals will be to ensure compliance with the Federal Title IV-E program requirements and to maximize Maine’s reimbursement for child welfare services.  Your duties will include:

•        Ensuring Title IV-E eligibility information is collected and entered into the Katahdin (Comprehensive Child Welfare Information System) in an accurate and timely manner. 

•        Communicating directly with Office of Child and Family Services Caseworkers, providers and other state and federal agencies  in order to obtain information and ensure compliance with applicable rules, regulations and policies.

•        Obtaining MaineCare and other state and federal benefits for children in the State’s care based on eligibility. 

•        Performing quality assurance audits of eligibility records to ensure accuracy of Title IV-E reimbursement and assisting in various state and federal audits to ensure compliance of federal Title IV-E law. 

•        Preparing cases for and assisting in state and federal audits to ensure compliance with Title IV-E & IV-B laws. 

Minimum Qualifications:

 To qualify, your background must include a four (4) year combination of education, training, and/or progressively responsible experience performing administrative and/or complex clerical tasks including experience which demonstrates interviewing and data gathering skills as needed to form the basis for judgments in eligibility determinations.

The backgrounds of well-qualified candidates should demonstrate the following competencies:

1.        The ability to research, gather and analyze client information and make reimbursement eligibility determinations in accordance with established standards.

2.        The ability to work in a fast paced, customer service-oriented position.

3.        The ability to gain a working knowledge of multiple federal and state policies and programs in a compressed timeframe.

4.        Skilled in the use of standardized desktop technology and products.

In your cover letter, please rate your skills in each of the following as expert, skilled or novice:

• Outlook or comparable e-mail application
• Excel or comparable spreadsheet application
• MS Word or comparable word processing application
• Keyboarding (words per minute)
• Katahdin (Comprehensive Child Welfare Information System)
• ACES
• CSEME
• Other enterprise-level application systems

           (Please list applications and skill level.  Example:  ACES – expert, CSEME – novice)        

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency information: 

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Financial Resource Unit is responsible for determining Title IV-E eligibility for children in the custody of the State of Maine and ensuring MaineCare services and benefits are obtained for qualifying children. This position allows the ability to telework after a probationary period. 

Application Information:

For additional information about this position please contact Manisha Donahue, Social Services Program Specialist at (207) 822-2239 or by email at [email protected] 

Please upload a recent resume (if available) and cover letter addressing each of the competency areas identified in the above section. 

Please submit all documents or files in PDF or Word format.

To request a paper application, please contact [email protected]

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). 
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.