Requisition No: 868755 

Agency: Agriculture and Consumer Services

Working Title: RECORDS ANALYST - 42005298

 Pay Plan: Career Service

Position Number: 42005298 

Salary:  42,000.14 - $52,203.58 

Posting Closing Date: 01/25/2026 

Total Compensation Estimator Tool

RECORDS ANALYST

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL LAW ENFORCEMENT

OPEN COMPETITIVE OPPORTUNITY

The headquarters for this position is located in Tallahassee

Records Analyst Duties:

RECORDS ANALYST: Coordinates receipt of all agency records (excluding electronic case files from ACISS).  Responsible for scanning documents into batches and indexing documents in the Office of Agricultural Law Enforcement (OALE) Enterprise Imaging System (EIS).  Generates document reports for historical and auditing purposes.  Maintains continuous control by reviewing record retention schedules per Department of State standards and produces an annual inventory of those records.  Directs and coordinates file maintenance and disposal, as well as employee access to locked file storage areas.  Verifies document disposals using the State of Florida’s General Schedules as a guideline and submits for approval to Administrative Records Management Liaison Officer (RMLO). 

PUBLIC RECORDS LIAISON: Serves as the division’s liaison for Public Records Requests.  Coordinates assignment of Public Records Requests with appropriate staff.  Coordinates the response for Public Records Requests to the correct party.  Prepares invoices for Public Records Requests as well as cost estimates for Public Records Requests.  Ensures that the Public Records Requests are completed in a timely manner and in accordance with department policy and state law.

FORMS AND PUBLICATIONS COORDINATOR: Responsible for creating, implementing, revising, and submitting all forms and publications for approval to supervisory staff and RMLO. 

ENTERPRISE IMAGING SYSTEM (EIS) ADMINISTRATOR: Responsible for adding new users, assigning proper application access rights, and disabling accounts for separating employees.  Creates document purge reports based on state retention and disposal timelines.

ADMINISTRATIVE: Acts as backup for office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff.

Performs other duties as required or directed.

Minimum Qualifications:

• A bachelor's degree from a college or university and one (1) year of professional experience in records analysis, managing and fulfilling public records requests, records retention and disposal, and creating, implementing, and revising forms.
• A master's degree from a college or university can substitute for the required experience.
• Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

Preference may be given to individuals who possess:

• Experience as a public records liaison

Selection Process - The OALE selection process takes approximately three to four months to complete.  Steps to complete the selection process include, but are not limited to:

• A completed State of Florida Employment Application.
• A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.
• Oral Review Board.
• Background Investigation.
• Fingerprinting.
• Drug Screening.

Salary - $42,000.14 - $52,203.58

Contact – Holly Chaires at (850) 228-8449 or  [email protected]  with any questions or concerns.

Notes - If possible, please submit your application from a desktop or laptop computer.   Devices such as cellular phones and tablets have been known to cause errors when submitting an application.  Please be sure to review each answer as they cannot be changed once your application is submitted.

Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://www.fdacs.gov/Divisions-Offices/Agricultural-Law-Enforcement

Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.

Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.

ATTENTION CANDIDATES

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.