Department

Department of Health

Division

Healthcare Health & Allied Professionals

Salary

$53,093.00 - $59,394.00

Job Profile

JC-02465601-9 - Medicolegal Case Manager (DOH) (Council 94 Local 2870 Health)

Scheduled Work Days & Work Hours

Monday-Friday 7:30am-3:00pm

Opening Date

January 27, 2026

Closing Date

February 4, 2026

Job Requisition Number

JR100680 MEDICOLEGAL CASE MGR (DOH) (Open)

Pay Grade

C00320 A

Classification

Medicolegal Case Manager (DOH)

Class Definition

GENERAL STATEMENT OF DUTIES: Within the Department of Health (DOH), to be responsible for the management and maintenance of case files within the Office of State Medical Examiners; to be responsible for compiling and storing documents, records and material related to cases as directed by a forensic pathologist ; to monitor the status and completion of examinations and to prepare appropriate documentation and notification for the release of decedents to funeral homes; and to do related work as required.

SUPERVISION RECEIVED: Works under the supervision of a superior from whom general and specific assignments are received; work is reviewed upon completion for compliance with law, policies and procedures.

SUPERVISION EXERCISED: Generally none; may supervise subordinate employee(s) if assigned to assist.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• Within the Department of Health (DOH), to be responsible for the management and maintenance of case files within the Office of State Medical Examiners.
• To be responsible for compiling and storing documents, records and material related to cases as directed by a forensic pathologist.
• To monitor the status and completion of examinations and to prepare appropriate documentation and notification for the release of decedents to funeral homes.
• To respond to inquiries and take detailed messages for the forensic pathologists.
• To create death certificates in a database or electronic system.
• To respond to requests for autopsy reports and case files in compliance with office procedures and state law.
• To request, manage and maintain legal records, medical records, and other related information and documents.
• To produce correspondence and reports from written drafts, verbal instructions, or dictations.
• To assist with the duties of front office staff as needed.
• As required, to prepare documents for legal dispositions for use in court.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGE SKILLS AND CAPACITIES: A working knowledge of the laws, policies and procedures relating to the operation of the Office of State Medical Examiners; the ability to maintain accurate and complete records related to medicolegal death investigations; the ability to understand, transcribe and use medical terminology; the ability to maintain the confidentiality of agency records and investigative activities; familiarity with general office procedures; adept at accurate data entry; ability to provide high quality customer service; knowledge of Windows Operating Systems, usage of a personal computer (PC) and standard desktop office tools; the ability to convey information clearly and accurately in person, by telephone, electronically or by mail; the ability to accurately and clearly convey information verbally and in writing; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Graduation from high school supplemented by courses or certification as an administrative medical assistant; and

Experience: A minimum of two (2) years of employment in an administrative position in a medicolegal, medical, or legal office setting.

Or,

Education: Possession of an Associate's degree from a college of recognized standing in a related medical or legal field; and

Experience: A minimum of one year of employment in a responsible administrative or secretarial position within a medicolegal, medical, or legal office setting, including independent handling of confidential information.

Supplemental Information

The Office of State Medical Examiners is a vibrant and busy office that depends on teamwork to accomplish our mission. Preferred qualifications for this position include:
Ability to multitask and be flexible in a busy office setting
Ability to work both independently and cooperatively within a group
Skilled at creating documents and maintaining Excel spreadsheets
Excellent communication skills
Ability to deliver quality customer service under a variety of circumstances
Working knowledge of medical terminology
Experience in a position requiring maintenance of confidentiality

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
 

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.