About this role
Job Position: Project Coordinator
Pay: $28.00 per hour
Location: Tulsa, OK 74110 (North Tulsa)
Shift: 1st Shift | 7:30 AM – 4:00 PM
Job Order # 123289
Position Overview
We are seeking a highly organized Project Coordinator with construction industry experience to support the Program Management team in a fast-paced construction and manufacturing environment. This role focuses on project coordination, schedule tracking, and cross-functional communication to ensure projects meet or exceed customer expectations.
The Project Coordinator will work closely with Program Managers, Operations, Drafting, Design, and external vendors, and will report directly to the Director of Program Management.
Key Responsibilities
• Initiate and set up new projects in coordination with Program Managers
• Serve as a liaison between Program Managers and customers to define project scope and requirements
• Coordinate daily with internal stakeholders to keep projects within scope, schedule, and budget
• Assist with day-to-day issue resolution to support project success
• Develop and maintain relationships with third-party vendors for estimating and procurement
• Gather project data and prepare periodic reports for leadership review
• Coordinate with Program Management and Operations teams to track inventory levels
• Request and track material samples and vendor quotes
• Coordinate with drafting and design leads to ensure design milestones are met
• Gather site-specific drawings for project estimating
• Process purchase orders, contracts, signed proposals, and documentation
• Maintain organized project documentation throughout the project lifecycle
• Print, organize, and distribute approved projects to Operations teams
• Identify project risks and report status, risks, and outcomes to leadership
• Assist with mitigation plans by coordinating with internal teams
• Prepare miscellaneous estimates and quotes for review
• Collect logistics and delivery information to support scheduling
Required Qualifications
• 2+ years of project coordination experience (construction or manufacturing preferred)
• Experience coordinating internal teams and external stakeholders
• Proven ability to work effectively with all levels of management
• Strong organizational and time-management skills
• Excellent written, verbal, and presentation communication skills
• Ability to manage multiple projects in a fast-paced environment
• Proficiency with Microsoft Office and project documentation systems
This is a long-term opportunity for a motivated professional looking to grow and make an impact in a Project Coordinator role.
Job Order # 123289
Stand-By Personnel | Skilled Division
Other facts
About Stand-By Personnel
As Oklahoma's leader in Blue Collar Staffing, Stand-By specializes in placing people in hundreds of skilled trades including construction, manufacturing, and welding.
Our welding division is the only staffing company in the state of Oklahoma that has a state certification weld test facility on-site! We train and test potential workers daily for fabricators throughout Tulsa and the surrounding area, saving customer's valuable time and dollars. Stand-By's Weld Test Facility minimizes the need to dedicate valuable shop floor space for testing and training allowing shop-floor supervisors and management to concentrate on product throughput and productivity.
If your needs are less specialized, or if you need help setting up and/or managing/staffing a special event, our general labor division can deliver dependable workers 24-hours a day.
At Stand-By, employees enjoy the opportunity, flexibility, and teamwork. Together with our staff and qualified service representatives, our number one goal is customer satisfaction. We've built our reputation on matching people with jobs and meeting our customers' demands on time.
What you'll do
- The Project Coordinator will initiate and set up new projects, serve as a liaison between Program Managers and customers, and coordinate daily with internal stakeholders to keep projects on track. They will also gather project data, maintain documentation, and assist with issue resolution to support project success.
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