About this role
1. Executive Support
Manage the Director’s complex calendar, scheduling meetings across multiple Southeast Asian countries and time zones.
Coordinate end-to-end travel arrangements, including international flights, accommodation, visas, and detailed itineraries.
Prepare, format, and proofread reports, presentations, correspondence, and executive briefing materials.
Act as the primary point of contact for internal teams, clients, and external partners engaging with the Director.
Attend meetings, take accurate minutes, track action items, and follow up to ensure timely completion.
2. Office & Administrative Management
Maintain confidential, well-organised filing systems (both electronic and physical).
Support the preparation of regional reports, dashboards, and performance-tracking documents.
Coordinate regional leadership meetings, internal events, and communications.
Support staff engagement initiatives across Southeast Asia.
Assist with onboarding coordination and administrative support for regional offices and teams.
3. Stakeholder & Regional Liaison
Communicate effectively with regional teams, clients, and external partners on behalf of the Director.
Ensure smooth information flow and coordination between Southeast Asia offices and the wider Mondiale VGL network.
Support cross-functional collaboration across countries and departments.
4. Project & Initiative Support
Assist in planning, monitoring, and tracking key Southeast Asia initiatives and strategic projects.
Conduct basic research and data compilation to support decision-making.
Identify opportunities to improve administrative processes, workflows, and operational efficiency at a regional level.
Other facts
About Sperton Global AS
SPERTON is a full-range provider of Global Recruitment, People Management, Global Mobility and Business support services within focused industry sectors. Our head office is located in Norway. We have over 20 years’ of experience supporting clients within the Human Resources area. We can support you globally through our own companies and partners in more than 140 countries.
Sperton had been specializing in the supply of the very best freelance and permanent white-collar professionals working with projects. We provide consultant and recruitment services to companies of all types and sizes, including consultancies, contractors, sub-contractors, developers and end clients operating across a wide range of projects and environments.
Now our services also include People Management, Global Mobility and Business Support Services.
Legal entity set-up, payroll services, HR administration, compliance, and insurance provision, cultural awareness training, and mobility support – everything needed to work compliantly with local legislation and regulations in different countries.
With over 20 years of global experience within project execution, we understand your challenges and know how to support you from the start to the end of the project.
What you'll do
- The Executive Assistant will manage the Director's calendar, coordinate travel arrangements, and prepare various documents. They will also act as the primary point of contact for internal and external stakeholders.
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