About this role
Provide advanced level administrative support to senior management (Vice Presidents/Executives) of Southern Company Gas and subsidiaries to support business operations.
Functional Expertise:
- Provides administrative support to senior management and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations; answers and screens in-coming call; reviews and screens email; updates organizational charts.
- Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures senior manager fulfills business and personal meeting obligations.
- Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)
- Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)
- Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment
- Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing.
- Administers the assignment of pagers and cell phones (as applicable); updated phone/pager list.
Business Acumen:
- Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines.
- Processes confidential information and maintains strict confidentiality
Engagement:
- Coordinates special projects or assignments unique to business unit
- Develops standard and ad-hoc reports; analyzes and summarizes data for management use.
Driving Results:
- Serves as liaison for addressing customer service inquiries; researches, resolves, and responds to inquiries with minimal guidance.
Qualifications:
Education, Certifications/Licenses:
Required:
- High school diploma or GED
Preferred:
- Associates degree in Business of Office Administration
Related Work Experience:
Required:
- Minimum 3- 5 years experience supporting a Senior Manager
Applicant may possess a combination of equivalent education and work experience.
Specific Skills & Knowledge:
Required:
- Demonstrated ability to handle information in a sensitive and confidential manner
- Ability to work at all levels in the organization, ability to work independently.
- Good time management, judgment and discretionary skills.
- Technical skills: intermediate proficiency in MS Word, MS Excel, and PeopleSoft Financials.
Working Conditions/Physical Requirements:
- Office environment, keyboarding (80 – 90%)
- On-call (0 – 30%)
Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.
About Southern Company Gas
Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com.
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf. Additional and specific details about total compensation and benefits will also be provided during the hiring process.
AGL Services Company
Other facts
About Southern Company
Together with our subsidiaries, we deliver clean, safe, reliable and affordable energy to our 9 million customers. Our focus is doing so with service excellence.
That means we are leaders who take action to meet our customers’ and communities’ needs while advancing our commitment to net zero emissions by 2050. We create community value through energy, social, economic, and environmental progress.
We do this through electric operating companies in three states and natural gas distribution companies in four. Our family of companies draw on diverse energy sources to create the best mix for our service areas, including electricity, natural gas, solar power, carbon-free nuclear, and other sustainable sources.
We leverage our leading distributed energy infrastructure company and other innovative technology to better serve every customer. Our competitive, national generation company serves wholesale customers, and our family includes a fiber optics network, and telecommunications services.
What you'll do
- Provide advanced administrative support to senior management, including scheduling meetings, coordinating travel, and managing correspondence. Serve as a resource for internal employees and assist with special projects and customer service inquiries.
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