Description

The Human Resources Coordinator plays a critical role in ensuring organizational compliance with applicable federal, state, and local regulations, as well as internal policies and procedures. This position partners closely with Human Resources, Employee Health, and operational leaders to maintain regulatory readiness, support audits, and promote continuous improvement in compliance practices. The coordinator is responsible for monitoring compliance activities, identifying potential risks, implementing corrective actions, and maintaining accurate documentation across HR and regulatory functions.  

  Human Resource Compliance Responsibilities 

• Monitor and ensure compliance with all applicable regulatory requirements, accreditation standards, and internal policies. 
• Develop, implement, and maintain HR compliance programs, procedures, and tracking systems. 
• Conduct routine audits and assessments to identify HR compliance risks and recommend corrective actions. 
• Compile, maintain, and submit required HR regulatory reports and documentation in a timely manner. 
• Conduct routine verification and screening activities, including licensure, certifications, education verification, and required exclusions (PSV, SAM, OIG, NPDB). 
• Participate in internal and external audits and surveys, including HRSA, Joint Commission, BMC, and 403(b) audits. 
• Maintain and track biannual employee performance reviews and related documentation. 
• Track new hire introductory hours and notify managers of upcoming or overdue performance evaluations. 

Employee Health & Credentialing Support 

• Collect, maintain, and monitor employee health documentation in the employee health database. 
• Notify employees and managers of required updates or expiring health documents. 
• Collaborate closely with the Employee Health team to ensure compliance with health and safety requirements. 

Human Resources & Administrative Support 

• Maintain accurate and confidential employee personnel files in accordance with record-retention requirements. 
• Process background screenings (CORI) and other pre-employment requirements. 
• Enter and maintain employee data in the payroll and HR systems. 
• Issue employee identification badges and swipe cards for new hires and role changes. 
• Maintain internal administrative records, including vehicle/car tag lists and employee telephone extensions. 
• Provide general administrative support, including filing, faxing, and document management. 
• Perform other duties and special projects as assigned. 

Requirements

Required 

• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail. 
• Excellent written and verbal communication skills. 
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 
• Bachelor’s degree or equivalent combination of education and relevant work experience. 
• Ability to work both independently and collaboratively as part of a team. 
• Proficiency in Microsoft Office Suite and compliance or tracking systems. 

Preferred 

• Prior experience in HR, preferably in healthcare or a regulated industry. 
• Familiarity with federal and state regulations, accreditation standards, and compliance best practices