Summary
Location
Las Vegas
Type
full-time
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About this role
Position Summary
The Fleet Manager / Safety Coordinator is responsible for overseeing the company’s fleet of service vehicles to ensure safety, compliance, reliability, and cost efficiency. This role combines hands-on fleet coordination with safety oversight, preventive maintenance, vendor management, and technician support.
The primary goal of this position is to keep vehicles safe, compliant, and operational while supporting technicians and plumbers who rely on their vehicles every day to serve customers.
This role is both proactive and reactive—focused on preventive maintenance, safety compliance, and documentation, while also responding quickly to day-to-day vehicle issues, accidents, and unexpected situations.
Key Responsibilities
Fleet Operations & Maintenance
Manage scheduled vehicle inspections, mileage logs, and maintenance tracking through Fleetio.
Coordinate routine and major vehicle repairs with approved vendors and mechanics.
Perform or oversee minor “fix-as-you-go” repairs (wipers, bulbs, tires, fluids).
Monitor fuel card usage weekly and review monthly with the GM.
Maintain accurate fleet records including registration, emissions, insurance, and service history.
Walk the fleet regularly to identify cleanliness, safety, and maintenance issues.
Safety & Compliance
Support safe driving practices and reinforce company driving standards.
Review weekly driving style reports and escalate concerns to leadership.
Coordinate accident and incident documentation with the Safety Director.
Ensure vehicles remain compliant with state requirements (smog, registration, VIN inspections).
Assist with safety documentation and compliance reporting as required.
Technician & Plumber Support
Serve as the primary point of contact for vehicle-related questions.
Train technicians and plumbers on basic vehicle care and troubleshooting.
Communicate clearly with field teams regarding maintenance schedules and expectations.
Work closely with dispatch and managers to avoid missed appointments and no-shows.
New Vehicle Onboarding & Decommissioning
Coordinate insurance setup, Fleetio entry, fuel cards, GPS/camera installs, and vehicle numbering.
Manage vehicle upfitting, wraps, equipment installation, and vendor scheduling.
Ensure proper documentation, titling, and registration with the DMV.
Assist leadership in evaluating when vehicles should be repaired or retired.
Vendor & Inventory Management
Maintain relationships with approved vendors (mechanics, tire services, wraps, equipment installers).
Track inventory of fleet supplies (wipers, fluids, magnets, chargers, safety items).
Coordinate purchasing requests through approved internal channels.
Qualifications
Required
Experience in fleet management, vehicle coordination, or operations support
Strong organizational and documentation skills
Comfort working with software systems (Fleetio, spreadsheets, vendor portals)
Ability to manage multiple priorities in a fast-paced environment
Strong communication skills with technicians, managers, and vendors
Preferred
Experience in HVAC, plumbing, construction, or home services
Safety or compliance coordination experience
Familiarity with fuel card programs, GPS tracking, and vehicle telematics
Mechanical aptitude (not a mechanic role, but hands-on comfort is essential)
Key Performance Indicators (KPIs)
Fleet compliance rate (registration, smog, inspections)
Vehicle downtime reduction
Fuel card compliance and cost control
Preventive maintenance completion rate
Safety incident response timeliness
Accuracy and completeness of fleet documentation
Other facts
About Sierra Air Conditioning & Plumbing
Sierra LLC provides quality air conditioning, heating and indoor air quality service, repair, maintenance and installations to the Las Vegas Valley, as well as plumbing services including a 65-point inspection. Our trained technicians have decades of combined knowledge and experience, making us the number one choice for Las Vegas, Nevada and surrounding metropolitan area for Superior Comfort and Service - Guaranteed! We are value-driven to provide the highest levels of integrity, dependability and service backed up by our written guarantees.
What you'll do
- The Fleet Manager / Safety Coordinator oversees the company's fleet of service vehicles, ensuring safety, compliance, and operational efficiency. This includes managing maintenance, coordinating repairs, and supporting technicians with vehicle-related issues.
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