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Administrative Assistant
full-time•Connecticut
About this role
Are you a strategic individual with a passion for growth, innovation, and transforming the landscape of early childhood education? Acelero, Inc. is looking for a dynamic Administrative Assistant to drive our mission to eliminate the gaps between young children’s potential and their success in school and life.
Why Acelero?
Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young childrenʼs inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve.
Our values: Data-Informed Learning; Transparent & Open Communication; Growth Mindset; Championing Equality; Caring Teams & Communities.
Your Role:
As an Administrative Assistant, you will serve as a critical operational partner to the Connecticut LGP Project, providing high-level administrative, project coordination, and implementation support for a complex, statewide, multi-partner initiative. This role is designed to anticipate needs, manage details, and maintain operational rhythm so project leadership can focus on strategy, stakeholder leadership, and accountability to the Office of Early Childhood (OEC).
What You’ll Do:
Essential Duties & Responsibilities:
The Administrative Assistant’s responsibilities chiefly fall within the following core functions, although they may perform other tasks as needed.
Administrative Support
Project Operations & Implementation Support
Contract Documentation & Compliance Support
Fiscal & Administrative Coordination
Communication & Coordination
General Team Responsibilities
Administrative Support
Manage the Project Director’s calendar, including prioritization of meetings with OEC, LGPs, internal leadership, and partners.
Prepare meeting agendas, briefing materials, slide decks, and follow-up summaries for internal and external meetings.
Track action items, decisions, and deadlines resulting from leadership, OEC, and LGP meetings; follow up to ensure completion.
Serve as a first point of contact for scheduling and logistical coordination related to the Project Director.
Project Operations & Implementation Support
Maintain master project calendars, deliverable trackers, and timelines aligned to OEC contract requirements.
Support coordination of onboarding, training sessions, communities of practice, and statewide meetings (registration, materials, logistics, follow-ups).
Maintain organized digital filing systems for contracts, amendments, reports, communications, and implementation artifacts.
Support preparation and submission of required reports, ensuring formatting, completeness, and version control.
Fiscal & Administrative Coordination
Support processing and tracking of invoices, reimbursements, purchasing card documentation, and expense reports related to the LGP project.
Assist with purchase requests, vendor coordination, and tracking of project-related expenses.
Support document review processes by ensuring accuracy, completeness, and alignment with required templates and formats.
Handle confidential materials with discretion, including contracts, fiscal documentation, and personnel-related information.
Communication & Coordination
Draft and format routine communications, emails, and memos on behalf of the Project Director as requested.
Support coordination across internal teams (finance, communications, data, TA staff) to ensure alignment and timely follow-through.
Maintain contact lists and distribution lists for LGPs, partners, and stakeholders.
Ensure consistent use of naming conventions, templates, and shared tools across the project.
General Team Responsibilities
Participate in relevant team meetings, trainings, and planning sessions.
Contribute to a positive, collaborative team culture grounded in Shine’s mission and values.
Perform additional project-related administrative duties as assigned.
Qualifications
High School Diploma or equivalent required; Associate’s degree or higher preferred.
3+ years of experience in administrative, executive support, or project coordination roles.
Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
Strong written and verbal communication skills.
High attention to detail, follow-through, and organization.
Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and basic data tracking tools.
Experience supporting senior leaders, contracts, or public-sector projects strongly preferred.
Ability to handle confidential information with discretion and professionalism.
Physical exam and background checks are required for this position.
Travel required locally or long-distance up to 10% of the time for work-related meetings and functions.
Must have a valid driver’s license and reliable transportation
When/Where/How Much:
When: Spring 2026
Where: Remote in Connecticut
How Much: This position pays $31.25 hourly
Why You’ll Love Working with Us:
A meaningful mission that drives real change in the lives of children and families
A collaborative, inclusive team that values your growth and well-being
Robust benefits that support your total wellbeing, including:
Medical, Dental, and Vision Insurance with multiple plan options to fit your needs
Health Savings Account (HSA) with company contributions up to $400/individuals & $800/family annually
Flexible Spending Accounts (FSA) for health and dependent care expenses
401(k) Retirement Plan with up to 3% company match
Short-Term and Long-Term Disability and Basic Life Insurance
Up to $500 per year in Professional Development Reimbursements
Employee Assistance Program (EAP) with counseling and mental wellness support
Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks
If you’re ready to take on a challenge that matters and join a company where purpose and values drive every decision, apply now to join us as our next Administrative Assistant. Together, we’ll help every child reach their fullest potential!
We are an equal opportunity employer, committed to creating a diverse and healthy workplace.
What you'll do
- The Administrative Assistant will provide high-level administrative and project coordination support for a complex statewide initiative. This role includes managing calendars, preparing meeting materials, and ensuring compliance with contract requirements.
About Shine Early Learning
Our mission is to focus early learning on what matters most - inside classrooms, in partnership with families, and across organizations - to eliminate the gaps between young children’s inherent potential and their achievement in school and life.
All of the Shine Early Learning tools and approaches were developed, implemented, and refined at Acelero Learning, a high-performing Head Start and Early Head Start program serving more than 4,400 children across the nation. Through the integrated implementation of these tools, Acelero Learning has produced some of the largest child outcome gains ever recorded at an individual Head Start program. Acelero Learning's latest evaluation data shows children served for two years making twice the gain of average Head Start program, as compared to the 2009 FACES data.
Shine Early Learning is committed to proving that every child can succeed at the highest levels – and that high-impact, proven approaches can help early childhood programs across the country truly make the difference in a child's life. Shine Early Learning offers dedicated resources, high-impact tools, and our new Shine Insight data system to help Head Start and early education programs reach their own ambitious goals.
Ready to join Shine Early Learning?
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Frequently Asked Questions
What does a Administrative Assistant do at Shine Early Learning?
As a Administrative Assistant at Shine Early Learning, you will: the Administrative Assistant will provide high-level administrative and project coordination support for a complex statewide initiative. This role includes managing calendars, preparing meeting materials, and ensuring compliance with contract requirements..
Is the Administrative Assistant position at Shine Early Learning remote?
The Administrative Assistant position at Shine Early Learning is based in Connecticut, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant position at Shine Early Learning?
You can apply for the Administrative Assistant position at Shine Early Learningdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.