PMS Support Specialist with German

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform—the only truly global hotel technology platform—Shiji’s cloud-based portfolio includes Property Management System, Point-of-Sale, guest engagement, distribution, payments, and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.

The best hotels run on Shiji — day and night.

We are looking for a customer service-oriented Help Desk Specialist to provide functional support to users efficiently and effectively. This position is the first point of contact to customers.  The specialist will be managing (logging, identifying, categorizing, and prioritizing) as well as diagnosing and actively resolving customer requests via calls or/and ticketing system.  As part of the duties, the Support Specialist will need to escalate incidents appropriately, to maintain the service level agreements (SLA). 

Responsibilities:

• Provide first level contact and convey resolutions to customer issues
• Properly escalate unresolved queries to the next level of support
• Track, route, and redirect problems to correct resources
• Respond in timely manner to tickets from customers, based on standard or account specific SLAs
• Follow the SLA for issues with respect to the severity or priority
• Follow-up with end users to provide status updates as per service level guidelines (SLA's)
• Take ownership by coordinating the feedback to the customer where analysis is required
• Take ownership of customer issues reported and see problems through to resolution in ZOHO Desk and JIRA system
• Update the support ticket with clear and complete information regarding the investigation and resolution of the ticket
• Being able to read and find information within changelogs, event logs and developer tool (console)
• Update customer data and produce activity reports
• Prioritize and manage several open issues at one time
• Escalate high priority or severe issues to supervisor/manager
• Diagnose and troubleshoot end user issues and provide appropriate solution
• Review daily assigned tickets to ensure current updates are provided
• Walk customers through problem solving process
• Follow up with customers, provide feedback and see problems through to resolution
• Utilize excellent customer service skills and exceed customers’ expectation
• Ensure proper recording, documentation and closure
• Actively participate in projects regarding modifications or improvements of internal procedures
• Maintain and increase knowledge of operational procedures, products and services
• Work collaboratively with people across the organization

• Preferred previous work experience in hospitality/hospitality school
• Strong analytical, organizational, communication and people skills
• Proficiency in Microsoft Word, Excel and Outlook
• Ability to adapt quickly to new technologies, products, and procedures
• Ability to work and thrive in a multi-tasked and fast-paced environment.
• Be professional, have a positive “get it done” attitude and a strong work ethic
• Must be fluent in English and German
• ITIL Service Management fluency preferred.

Critical Competencies:

• Relationship building: Builds effective relationships through positive communication that motivates and influences others. Is honest, trustworthy, a team member, and proactively involved in achieving team objectives.
• Personal Effectiveness: Produces outstanding results both professionally and personally by being proactive and committed. Continually focuses on achieving positive results contributing to company’s business success.
• Technical Competence: Uses technical / job knowledge and experience, incorporating functional skills and broad-based business knowledge, to meet and exceed job requirements / customer expectations.
• Communication: Deliver exceptional written and verbal communication incorporating training materials, presentations and guidelines.

Applicable Competencies:

• Customer Focus: Passionately meets customer expectations. Enters the customer’s world through listening and understanding. Nurtures relationships by recognizing and delivering on customer needs and opinions.
• Managing complexity: Is able to work effectively in a highly complex, diverse, changing environment. Adapts well to and is energized by change whilst maintaining focus on key business goals and personal objectives.
• Innovation: Embraces creativity and is open to new ideas. Innovates to improve current working practices / products / technologies to provide business opportunities and results.
• Problem solving: Takes initiative to identify current and potential problems and determines the best solution. Involves and/or manages the people and resources required.

Work in a 3-shift model: 6–14, 14–22, and 22–6 on weekdays. On weekends, work is scheduled in 12-hour shifts: 6–18 or 18–6.

Morning shifts require working from the office that's why we are looking for candidates based in the Silesia region (office in Katowice). Fully remote work is not an option, and unfortunately, applications from more distant locations will not be considered in the recruitment process.

What you’ll get from us 

Basics

• Form of employment of your choosing (B2B, CoE) 
• Flexible working hours
• Lloyds insurance - in case of cooperation on a B2B basis
• Subsidy for the purchase of glasses (300 PLN/year)
• Free parking 3 minutes from the office or shared underground parking (can be reserved - first come, first served)

Health & Safety

• Private medical care with dentists package for you and your family
• Group life insurance for you and your partner 
• Multisport card as part of the Worksmile package

Working conditions & Development

• Dell laptop, keyboard, mouse, wireless headphones and monitor
• 40h for development during work time
• Free access to group language lessons
• In-house workshops, training sessions or meet-ups

Extras you may like

• Worksmile cafeteria and 500 points per month to be used in vouchers
• Referral bonus if new employee is referred
• Chill room with table football & PlayStation
• Free snacks (every day)
• Team building events

Clause Regarding the Prohibition of Assistance Tools During Recruitment Interviews

In the interest of equal opportunity and transparency in the recruitment process, we would like to inform you that during job interviews (both remote and in-person), the following are not permitted: - the use of tools based on artificial intelligence (AI), including chatbots, response generators, translators, or content creation aids, - recording of interviews without prior and explicit consent from a company representative, - the use of applications that generate automatic notes or transcriptions of meetings (e.g., Notion AI, Otter.ai, Fireflies, etc.).

Get in touch with us today!

You can apply by sending your CV by Apply Now or to the Talent Partner Weronika Krzyzińska

Please don’t forget to put the clauses you accept in your resume:

I agree that my personal data will be processed by Shiji Poland Sp. z o. o.  in order to recruit for the position I am applying for.

 I agree to the processing of my personal data by Shiji Poland Sp. z o. o.  for the needs of future recruitment.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.