About this role
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Job Description:
Accountability:
Provide effective, efficient, and pro-active administrative support to three VPs.
Manage and maintain complex diary coordination of three VPs through planning, coordinating, and arranging internal and external meetings.
Arranging timely, detailed, and accurate logistics for forthcoming travels, including proactive and timely arrangements in a cost and business efficient manner. Preparation of travel itineraries, independently arranging flights, visas, accommodation, and non-domestic car transport for the VPs and supporting their key staff. Travel regularly includes countries with complex visa requirements and logistics across the Middle East and Former Soviet Union.
Advance planning of yearly calendar of industry events including Shell participation at global conferences.
Primary accountability for organizing the annual London Crude Trading event at International Energy Week for >500 guests, including co-ordinating with the venue, catering, invitation lists and handling processes associated with entertaining significant numbers of government officials and other G&H obligations
Actively participate in the Event management team for the T&S Christmas and Summer Parties, hosting >1500 and >800 guests respectively
Function Site Owner and ongoing monitoring SharePoint site design and recommending best practice updates according to changing needs of Team’s storage and collaboration acting accordingly.
Supporting the three VPs and their Leadership Teams in creating internal and external communications campaigns
Play an active part of the T&S Administrative Support community in London and globally by attending regular lunches, arranging GTKY’s and be the back up support for one of the T&S Leadership Team executives.
Dimensions:
Supporting 3 VPs and the London visits of the Crude EVP and other Crude VPs
Minimum 3 days per week office attendance including when the VPs are in the office
Lead the Event Management Team for the Crude Trading Event at International Energy Week each February- 500 pax. Project planning usually starts 6 months ahead
Part of the Event Management Team of the yearly global TSCon– 100 pax. Project planning usually starts 9 months ahead
Part of the Event Management Team of the yearly T&S London Summer Party – 800 pax. Project planning usually starts 6 months ahead
Part of the Event Management Team of the yearly T&S London Christmas Party – 1500 pax. Project planning usually starts 6 months ahead
Requirements:
Professional, flexible, and pro-active attitude.
A high level of interpersonal skills and team working, able to communicate effectively at all levels.
Substantial experience as an Executive Assistant is a plus, including handling high level government and other external delegations on their visits to the Shell offices
Proven experience in major event management, including leadership for 500+ person corporate events
A good grasp of the English language and grammar, including ability to draft communications for the VPs.
Able to multi-task and manage high workload to tight timelines.
Restricted/sensitive information to be treated with a high degree of confidentiality.
Experienced in MS office applications, Concur, SharePoint, Teams.
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Other facts
About Shell
Jiffy Lube International recently named M.C.,LLC "Franchisee of the Year"for the organization’s leadership and dedication to the Jiffy Lube brand. The esteemed "Franchisee of the Year" award is presented annually to the franchisee who best exemplifies the values and attributes that are core to the Jiffy Lube brand, including commitment to their customers through the development and growth of their employees, appearance of both the interior and exterior of their service centers, and demonstrated operational excellence.
"M.C., LLC not only delivers an exceptional customer experience, they have also taken on leadership roles by dedicating resources toward piloting new programs, products and services on behalf of the Jiffy Lube system of more than 2,000 service centers,” said Steve Ledbetter, president of Jiffy Lube International.
M.C., LLC was instrumental in working with ride share partners to develop a program that was implemented nationwide. A Jiffy Lube franchisee for several decades, M.C., LLC owns and operates service centers in several markets including San Francisco, Boston, Providence, Portland and Los Angeles. The entity is a proven leader within the Jiffy Lube network,continuously investing in industry innovation while upholding the highest standards among its service centers across the country.
“We are proud to represent the brand and while we currently have 95 Jiffy Lube service centers, we are continuing to grow our footprint,” said Marc Fanticola, president of M.C., LLC. “The entire M.C., LLC team consistently strives to provide the best possible service to our customers every day, every visit and we look forward to continuing to serve those drivers who depend on us to keep their vehicles on the road.“
About Jiffy Lube
Jiffy Lube International, Inc. (“Jiffy Lube”),with more than 2,000 franchised service centers in North America, serves approximately 20 million customers each year. Jiffy Lube pioneered the fast oil change industry in 1979 by establishing the first drive-through service bay, providing customers with fast, professional service for their vehicles. Headquartered in Houston, Jiffy Lube is a wholly owned, indirect subsidiary of Shell Oil Company. Visit www.JiffyLube.com to learn more about Jiffy Lube and vehicle care.
About Shell Oil Company
Shell Oil Company is an affiliate of the Royal Dutch Shell plc, a global group of energy and petrochemical companies with 90,000
employees in more than 80 countries. We deliver a diverse range of energy solutions and petrochemicals to customers worldwide. These include transporting and trading oil and gas, marketing natural gas, producing and selling fuel for ships and planes, generating electricity and providing energy efficiency advice. We also produce and sell petrochemical building blocks to industrial customers globally, and we are investing in making renewable and lower-carbon energy sources competitive for large-scale use. In the U.S., we operate in 50 states and employ more than 20,000 people delivering energy in a responsible manner. For more information,visit www.shell.us. com
What you'll do
- Provide effective administrative support to three VPs, including diary management and travel arrangements. Organize major events and support internal and external communications.
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