Job DetailsJob Location: PHILADELPHIA, PA 19102Administrative Assistant to the CEO

Job Overview
The Administrative Assistant to the CEO provides essential support to ensure the smooth
functioning of the CEO's office and overall organizational operations. This role focuses on
administrative tasks and office coordination, assisting with communication, scheduling,
document management, and basic logistical duties. The Administrative Assistant ensures that the
CEO's office operates efficiently and aligns with the company’s operational goals, while
maintaining confidentiality and professionalism in all duties.

Key Responsibilities

1. Administrative Support

Provide direct administrative support to the CEO, including managing schedules, coordinating appointments, and organizing daily tasks.
Answer phone calls, handle emails, and direct inquiries as needed.
Perform general office duties such as document preparation, filing, and data entry.

1. Scheduling & Calendar Management

Schedule and coordinate meetings, appointments, and travel arrangements for the CEO, maintaining professionalism and confidentiality.
Ensure all necessary materials and resources are prepared for meetings and appointments.

1. Communication & Coordination

Serve as a point of contact for internal and external communication on behalf of the CEO.
Manage the CEO’s correspondence, ensuring timely responses and follow-ups.
Liaise with city departments, external partners, and stakeholders to support executive initiatives.

1. Document Preparation & Filing

Prepare and organize documents, reports, and presentations for the CEO.
Maintain and update filing systems, ensuring that all records are accurate and accessible.
Maintain accurate records of executive meetings.

1. Event and Meeting Logistics

Assist with logistical arrangements for internal meetings and external events.
Ensure proper setup for meetings and take notes as needed during events and sessions.

Performance Expectations

Provide reliable administrative support that enables smooth operations of the CEO's office.
Ensure efficient scheduling and coordination for the CEO, with attention to detail.
Maintain confidentiality and professionalism in all duties and interactions.
Contribute to a positive work environment by assisting with team communication and supporting internal events.
Ensure accurate documentation and help maintain organized office systems.

QualificationsRequired Skills and QualificationsEssential:

• Bachelor’s degree.
• Minimum of 3 years' experience supporting executive-level leadership.
• Strong proficiency in Microsoft Office Suite and database systems.
• Familiarity with social media platforms (LinkedIn, Facebook, etc.).