Real Estate Backend Operations VA
full-time•Philippines
About this role
We are seeking a detail-oriented, process-driven Backend Operations VA to support Thrive Capital LLC’s real estate acquisition pipeline through foreclosure and probate lead processing. This role is back-office and administrative, focused on data mining, data validation, spreadsheet management, CRM uploads, and workflow execution.
The Backend Operations VA is responsible for executing high-volume, repetitive tasks with accuracy and consistency. This role plays a critical part in ensuring foreclosure and probate leads are properly sourced, reviewed, categorized, uploaded, and prepared for acquisitions and underwriting teams.
The ideal candidate is highly organized, comfortable working across multiple websites and spreadsheets, able to follow SOPs precisely, and capable of handling tedious workflows without sacrificing accuracy.
DUTIES & RESPONSIBILITIES
Foreclosure & Probate Lead Processing
- Pull foreclosure and probate leads from attorney, auction, public notice, and data platforms
- Enter and maintain lead data in master underwriting spreadsheets
- Pull additional property details from PropStream
- Prepare and upload lead lists into Monday.com using approved templates
- Prepare leads for skip tracing and identify records requiring manual review
- Perform daily auction status checks on active foreclosure leads
- Process and manage different types of leads beyond probate and foreclosure as the company expands its portfolio
- Participate in or support future lead processing tasks related to pay-per-click (PPC) marketing and online marketing campaigns
KNOWLEDGE OR SKILLS NEEDED
- Prior experience in real estate back-office operations, transaction coordination, or administrative support
- Strong data entry and spreadsheet management skills
- Background in using Monday.com, with an understanding of automations and workflow configuration (preferred)
- High attention to detail and consistency
- Ability to follow and create SOPs and work through repetitive workflows
- Comfortable navigating multiple websites and systems simultaneously
- Ability to flag issues, missing data, or process gaps proactively
- Strong time management and task prioritization skills
- Able to work independently with minimal supervision once trained
TOOLS TO BE USED
- Multiple foreclosure, auction, and public notice websites
- Monday.com
- Zapier
- PropStream
- DataTree
- Google Workspace
- Slack
- Email and communication platforms
- Fully remote work, Full-Time and Long-Term role (not project-based)
- Competitive Salary & appraisal opportunities
- HMO & Insurance
- PTO
- Lots of opportunities and areas for growth
What you'll do
- The Backend Operations VA is responsible for processing foreclosure and probate leads, ensuring they are accurately sourced, reviewed, categorized, and prepared for the acquisitions and underwriting teams. This includes data entry, lead management, and workflow execution.
About Scale Virtually
Scale Virtually is a world-class staffing agency that finds brilliant talent and fully integrates them into your business. Our experts consult with you to develop customized business processes and training which enable you to have the proper foundation to building your team and scaling your business.
We work with small to midsized companies that are looking for innovative solutions to reduce costs, leverage teams to get their time back while scaling their business.
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Frequently Asked Questions
What does a Real Estate Backend Operations VA do at Scale Virtually?
As a Real Estate Backend Operations VA at Scale Virtually, you will: the Backend Operations VA is responsible for processing foreclosure and probate leads, ensuring they are accurately sourced, reviewed, categorized, and prepared for the acquisitions and underwriting teams. This includes data entry, lead management, and workflow execution..
Is the Real Estate Backend Operations VA position at Scale Virtually remote?
The Real Estate Backend Operations VA position at Scale Virtually is based in Philippines, Philippines. Contact the company through Clera for specific work arrangement details.
How do I apply for the Real Estate Backend Operations VA position at Scale Virtually?
You can apply for the Real Estate Backend Operations VA position at Scale Virtuallydirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.