Mission Critical Proposal Coordinator
full-time•Bridgeville
About this role
Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times. Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients.
We are looking to hire a MISSION CRITICAL PROPOSAL COORDINATOR reporting to our Bridgeville, PA office.
POSITION OVERVIEW:
The Mission Critical Proposal Coordinator supports the pursuit and development of competitive proposals for large-scale, mission critical electrical construction projects. This role works closely with the Vice President of Mission Critical, estimating, operations, marketing, and executive leadership to coordinate opportunity pursuits and deliver clear, compliant, and compelling proposal submissions.
We are looking to hire a MISSION CRITICAL PROPOSAL COORDINATOR reporting to our Bridgeville, PA office.
POSITION OVERVIEW:
The Mission Critical Proposal Coordinator supports the pursuit and development of competitive proposals for large-scale, mission critical electrical construction projects. This role works closely with the Vice President of Mission Critical, estimating, operations, marketing, and executive leadership to coordinate opportunity pursuits and deliver clear, compliant, and compelling proposal submissions.
The Proposal Coordinator is responsible for managing the proposal process from kickoff through final submission, ensuring accuracy, consistency, and alignment with client requirements and company standards. This position plays a key role in translating technical and operational expertise into well-organized, executive-ready deliverables while maintaining organized pursuit records, marketing collateral, and proposal resources that support ongoing business development efforts.
KEY RESPONSIBILITIES:- Support Opportunity Pursuit Strategies. Assist with market research, lead tracking, and coordination with the Vice President of Mission Critical to identify potential clients, target pursuits, and align proposal strategies.
- Understand Project and Client Requirements. Review RFPs, drawings, specifications, and scope documents to ensure proposal content is accurate, compliant, and responsive to client expectations.
- Cross-functional Collaboration. Lead coordination across estimating, operations, project leadership, safety, finance, and executive leadership to gather inputs and develop complete, compelling proposal responses.
- Develop Winning Proposals. Write, edit, and assemble proposals, qualifications packages, and pursuit documents that clearly communicate our design assist experience, technical expertise, operational capacity, management capability, safety record, and value as an electrical partner.
- Create Mission Critical Marketing Content. Collaborate with the marketing team and other proposal coordinators to create and maintain digital files of RFQ responses, proposal templates, resumes, presentations, and other supporting collateral.
- Maintain Quality and Consistency. Ensure all proposal and marketing materials adhere to company standards, formatting requirements, and branding guidelines.
- Manage Reviews. Coordinate go-no-go reviews, proposal kickoff meetings, proposal progress
meetings, and executive bid reviews while documenting discussion points and incorporating feedback to deliver polished, timely submissions. - Own Proposal Process. Organize and maintain structured files, templates, and pursuit records to ensure information is accurate, current, and easy to access.
- Represent the Organization. Support networking efforts, industry events, trade shows, and
conferences through preparation, collateral development, and professional engagement at the
discretion of mission critical leadership. - Document Control. Manage project files. Download all project files to the estimating folder template. Ensure that project updates are downloaded from the project site and integrated into the estimating folder as they are received.
- Executive Ready Deliverables. Prepare reports, presentations, and correspondence that reflect
attention to detail, professionalism, and clarity. - Assume any additional duties and responsibilities as delegated by Sargent Executive Management.
QUALIFICATIONS:
- Experience with standard bid management applications (e.g., BuildingConnected, Procore, Planhub, SmartBid, ConstructConnect, Bluebeam Studio, or related applications).
- Proposal, marketing, and/or administrative experience within the construction industry preferred.
- Excellent written communication skills. Proficient with computers, particularly Microsoft Office
applications, including the ability to type. - Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
- Works efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player.
- Understands the importance of being able to multi-task.
Sargent Electric Company and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, national origin, religion, sex, pregnancy, sexual orientation, gender identity or expression, mental or physical disability, age, familial or marital status, ancestry, military status, veteran status or genetic information as well as any other prohibited criteria under any local, state or federal law applicable to Sargent Electric Company.
Other facts
Tech stack
Proposal Management,Market Research,Client Requirements,Cross-functional Collaboration,Written Communication,Interpersonal Skills,Time Management,Multi-tasking,Document Control,Microsoft Office,Construction Industry Knowledge,Bid Management Applications,Organizational Skills,Attention to Detail,Professionalism,Networking
About Sargent Electric
Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times. Also, awarded Safety recognition by Specialty Trades Insurance Company for the large company bracket and The Association of Union Constructors!
Founded in 1907, Sargent Electric was established to serve the thriving steel, glass and coal industries in Pittsburgh, Pennsylvania. Our clients were on the leading edge of technological and industrial innovation in the early 20th century.
Sargent Electric has since evolved into one of the largest electrical contractors within the states we serve. As a leading, full-service firm, Sargent Electric has expanded its capabilities over the years to serve a wide range of clients on a variety of markets including:
Utility
Commercial
Industrial
Infrastructure
Renewable Energy
Telecommunications
Sargent Electric has six locations to serve our clients including: Pittsburgh, PA, Lewiston, ME, De Pere, WI, East Chicago, IN, Columbus, OH, and Erie, PA.
Please visit our website at www.sargentelectric.com
Team size: 1,001-5,000 employees
Website: http://sargentelectric.com
LinkedIn: Visit
Industry: Construction
Founding Year: 1907
What you'll do
- The Mission Critical Proposal Coordinator manages the proposal process for large-scale electrical construction projects, ensuring compliance and alignment with client requirements. This role involves collaboration with various departments to develop compelling proposals and maintain organized records.
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Frequently Asked Questions
What does a Mission Critical Proposal Coordinator do at Sargent Electric?
As a Mission Critical Proposal Coordinator at Sargent Electric, you will: the Mission Critical Proposal Coordinator manages the proposal process for large-scale electrical construction projects, ensuring compliance and alignment with client requirements. This role involves collaboration with various departments to develop compelling proposals and maintain organized records..
Why join Sargent Electric as a Mission Critical Proposal Coordinator?
Sargent Electric is a leading Construction company.
Is the Mission Critical Proposal Coordinator position at Sargent Electric remote?
The Mission Critical Proposal Coordinator position at Sargent Electric is based in Bridgeville, Pennsylvania, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Mission Critical Proposal Coordinator position at Sargent Electric?
You can apply for the Mission Critical Proposal Coordinator position at Sargent Electric directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about Sargent Electric on their website.